Department Secretary, Office of Assoc Vice President for Student Affairs

Job Summary/Basic Function

Provide administrative assistance to the Associate Vice President for Engagement ( AVP ) in the division Student Affairs ( AVP for Engagement), the office of Student Conduct and Community Standards. Also assist with Title IX Coordinator case management with scheduling in Astra, purchasing, record keeping and file management. This position reports to the AVP for Engagement with coordination of services provided to other offices within the division of Student Affairs as assigned.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 10 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,000 students to find their path. Approximately one thousand graduate students enroll in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary Range: $37,144.00 plus comprehensive benefits starting on the first day of employment, including:

• Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
• Dental insurance – Coverage is free to employee and dependents after 90 days
• Vision insurance – Coverage is free to employee and dependents after 90 days.
• Group life insurance – equal to annual salary (up to $40,000.00) at no cost to the employee.
• Retirement – 2 plans to choose from.
• Tuition waiver – employee, spouse, and dependents are eligible.
• Vacation leave – up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years.
• Sick leave – up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
• Holiday leave – Up to 12 days per calendar year.

The State System Employee Benefits Summary can be found at https://www.passhe.edu/inside/HR/syshr/Benefit_Summaries/PEBTF_Summary.pdf

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.
Required Qualifications

• One year as a Clerical Assistant 2 OR one year of moderately complex clerical experience OR any equivalent combination of experience and training.
• Excellent oral, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Word and Excel.
• Demonstrated experience with database management and monitoring budgets.
• Ability to:
  • proofread information for conformance with prescribed standards.
  • adapt quickly to changing student and employee needs.
  • always maintain confidentiality and discretion.
  • provide exemplary customer service.
  • organize, prioritize, meet deadlines, and follow up on assignments,
  • perform detailed work involving written information.
  • learn new skills as needed.
  • work independently and in coordination with others.
  • establish and maintain positive internal and external working relationships with a diverse campus community.
  • oversee student workers.
• Demonstrated organizational, analytical, and critical thinking skills.
• A sense of urgency and attention to deadlines and details.
• Ability to work with students of diverse cultures, racial and ethnic groups.
• Knowledge of office procedures, policies, forms, and various office filing systems.
• Evidence of a commitment to diversity, equity, and inclusion.
• Successful interview (Including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications

• Bachelor’s Degree
• Six months of experience in a Higher Education setting.
• Experience working directly with students and student organizations, vendors, and community organizations.
• Experience with:
  • Campus Labs Org Sync or Engage platform.
  • BANNER, SAP /Sourcepoint, Ad Astra, Cascade, Desire to Learn (D2L), Hyperion, and/or Qualtrics.

Special Instructions to Applicants

• This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.
• Ability to work remotely if required due to emergency university closure.