Attention Current Lewis & Clark College Employees: In order
to apply for posted positions, please close this window and log
into Workday and click on Talent and Performance to apply
Working at Lewis & Clark
The campus is located on 137 acres of beautifully landscaped
grounds in Portland’s southwest hills. Our strong commitment to
sustainability is reinforced through recycling programs, energy
conservation, alternative transportation options, and farm to fork
initiatives. For benefit-eligible positions, we offer a competitive
that includes options for
health, dental, vision, tuition, life insurance, retirement and
Lewis & Clark College is committed to achieving a diverse
workforce. Candidates from diverse backgrounds are encouraged to
apply. All qualified applicants will receive consideration for
employment without regard to status as a protected veteran or a
qualified individual with a disability, or other protected status,
such as race, religion, color, national origin, sex, gender
identity, sexual orientation, marital status or age.
ABOUT THE POSITION:
The Administrative Coordinator provides key administrative support
to the Counseling, Therapy, and School Psychology department in the
graduate school. This position will work closely with faculty and
staff to support the educational and clinical experiences of
students as well as the accreditation reporting needs of the
graduate school. This position is responsible for collecting and
tracking data using digital portfolios and other database
management software systems. Will work directly with students and
faculty on a daily basis to monitor eligibility documentation,
hours, evaluations, licensure paperwork, background checks,
national exam coordination, and other administrative tasks. Through
this work, the Administrative Coordinator will provide services in
support of the vision and mission of the graduate school.
This position is union-represented by the Lewis &
Clark College Support Staff Association
WHAT YOU'LL DO:
Program Assessment (20% of the time)
Administrative Support (30%)
- Assess student progression through programs.
- With faculty and Office of Research and Assessment, create,
manage, and support digital portfolios for students and
- Audit student files.
Data Management (25%)
- Respond to phone, email, and in person inquiries to the
department from students, prospective students, faculty and
- Answer phones, department emails, inquiries
- Take meeting minutes for program, department, and/or clinic
- Perform tasks requested by faculty and all special projects as
requested by the Chair
- Filing and archiving of student files
Support Clinical Experiences Documentation (15%)
- Data collection. maintenance, organization, and sharing for
program improvement and accreditation
- Support the accreditation and other data needs of programs and
the graduate school including data related to students and
Career & Licensing (5%)
- Track student eligibility to enroll in and each semester of
- Practica and Internships: In coordination with the Placement
Office, gather site surveys and supervisor resumes.
- Support processes for clinical hours reporting, supervisor
evaluations, exit paperwork. Enter evaluation data into
- Support faculty in assigning students to Practicum and
Internship sections. Set registration permissions in
- Event coordination for Internship Fair: managing supervisor
invitations/RSVPs, event setup, materials.
- Collect and track student background checks and liability
- Keep forms and documents up to date.
Campus Administrator for NCE and CECE Exams (5%)
- Process requests for verification of education and clinical
hours for licensure.
- Prepare forms for faculty signatures.
- Maintain website of career and volunteer opportunities
- Obtain release forms from students and provide eligibility
information to NBCC
- Schedule room, order exam materials, other preparation for exam
- Field questions from students
- Assist faculty in finding proctors, and oversee proctors’
administration of exam and handling of materials
- Facilitate exam accommodations
- Receive and distribute scores to faculty and students, and
enter into Taskstream
- High School Diploma or equivalent (G.E.D.)
- Three years of administrative office experience
- Proficiency with Microsoft Office software, Google Suite, and
database management systems
- Demonstrated ability to problem solve and prioritize multiple
projects in a high volume, service-oriented environment while under
pressure to meet deadlines.
- Sound decision-making skills
- Excellent interpersonal skills and cultural responsiveness
- Excellent organizational skills and demonstrated ability to
perform detailed work with a high degree of accuracy.
- Demonstrated strong oral and written communication skills.
- Ability to work with complex and sensitive data and to maintain
confidentiality. Discretion, personal integrity, and superior
ethics. This position deals extensively with confidential and
sensitive information covered under federal FERPA guidelines.
- Knowledge of student information systems (e.g., Colleague);
knowledge of e-portfolio systems and assessment practices in higher
education (e.g., TaskStream); and experience with data management
systems (e.g., Salesforce).
- Ability to carry out responsibilities in alignment with the
social justice mission of the Graduate School.
- Bachelor’s degree
- Five or more years of administrative office experience
- Experience with TaskStream
- Experience with student information systems
- Part time
- 22.5 hours per week (0.6 FTE)
- Benefits Eligible: Yes
Directions for Cover Letter
- LCCSSA Grade 14 / Step F
- $24.04 per hour
Please upload your cover letter
on the My Experience
screen in the resume section.
Lewis & Clark College adheres to a nondiscriminatory policy
with respect to educational programs, activities, employment, and
admission. We do not discriminate on the basis of actual or
perceived race, color, sex, religion, age, marital status, national
origin, the presence of any physical or sensory disability, veteran
status, sexual orientation, gender identity, gender expression, or
any other basis prohibited by applicable federal, state, and local
laws. The Associate Vice President of Human Resources has been
designated to handle inquiries regarding employment- and
disability-related non-discrimination policies. Title IX inquiries
may be directed to the Title IX coordinator or deputy Title IX
Federal law requires employers to provide reasonable accommodation
to qualified individuals with disabilities. Please tell us if you
require a reasonable accommodation to apply for a job or to perform
your job. Examples of reasonable accommodation include making a
change to the application process or work procedures, providing
documents in an alternate format, using a sign language
interpreter, or using specialized equipment.
Lewis & Clark College will conduct a background check on the
finalist, which will include a criminal record check. If a
conviction is discovered, a determination will be made whether the
conviction is related to the position for which the individual is
applying or would present safety or security risks before an
employment decision is made. A criminal conviction does not
necessarily automatically bar an applicant from employment.
Eligibility to Work
In order to comply with US Homeland Security Department
regulations, all employees must complete an I-9 form in Workday
prior to or no later than the first day of work and bring originals
(no photocopies) of their supporting documentation to Human
Resources no later than the 3rd business day of employment. Failure
to have a completed I-9 form on file with the College will result
in immediate termination of employment.