Human Resources Information Systems Specialist, Human Resource Services

*Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com * .

Human Resource Services (HRS) invites applications for a Human Resources Information Systems Specialist .

You will join the systems team responsible for timely, efficient implementations of HRIS update releases; analysis and evaluation of the effects and consequences of updates; determining optimum implementation deadlines; and testing proposed and finalized update results.

Your responsibilities will include reviewing current utilization of our HRIS Banner and making recommendations for new and/or unused system processing features; working closely with the HRS/Payroll systems and compliance teams to identify the cause behind database errors and recommending/implementing corrections; working with the teams to implement new and updated software requirements, such as applicant tracking and time reporting; providing appropriate information regarding third party system requirements; and explaining and demonstrating software solutions to users while maintaining a dialogue with them throughout the testing and implementation process to review, revise, and refine software testing and implementation.

You will have the opportunity to provide technical training and advice to users at all levels; develop an understanding of the business of the user offices to articulate the user perspective as well as the information systems perspective; work with users to identify and solve problems in a variety of systems; serve as a consultant on all campuses; create and disseminate ad hoc reports; grant access to HRS systems; write and maintain user and system request documentation, such as change/implementation request specifications, flow diagrams, file layouts, data entry manuals, screen and print layouts, and training/presentation materials; and participate in developing standards for HRS systems usage, data dissemination, and documentation.

This position is designed for a Career Ladder and may progress to a Computer Systems Analyst III as higher-level knowledge, skills, abilities, and experience are attained.

Applicants should enjoy and/or be skilled at: (applicants will be evaluated on the following list )

• Providing a solution-based approach to all projects and organizing and prioritizing multiple projects and changing priorities with an understanding of critical deadlines.
• Providing well-researched and documented solution design.
• Communicating effectively with a wide variety of individuals and groups with diverse backgrounds at all levels both on and off campus, including demonstrated verbal, listening, presentation, technical writing, and written communication skills with the ability to use Zoom, Teams, Outlook, and Skype.
• Managing projects with the ability to plan and follow through while keeping the team updated on progress.
• Utilizing report writing systems such as SQL or Access and being able to understand and apply integrated database structures.
• Demonstrating sound judgment; using troubleshooting, analytical and critical thinking skills; and using time management skills.
• Working independently and within a team environment.
• Following University of Montana policies and procedures.
• Developing thorough knowledge regarding HRS/payroll processing and employee data.
• Addressing ambiguous situations and information in a positive, open, and thoughtful way.
• Maintaining a consistently professional, personable demeanor with the ability to establish and maintain productive working relationships with a wide variety of individuals.
• Maintaining complete confidentiality with all issues discussed and managed in the HRS office.
• Analyzing information and determining an appropriate course of action.
• Learning, growing, and developing current and new work and technology knowledge, skills, and abilities.

Minimum Qualifications

• Any combination of education, experience, knowledge, skills, and/or abilities that equate to the level of a bachelor’s degree in Computer Science or Information Systems or a closely related field.
• Working knowledge of and experience with relational databases.

About the Department of Human Resource Services and UM

Human Resource Services is dedicated to providing support to attract and retain a talented and diverse group of outstanding faculty, staff, and professionals to create an organizational climate that encourages a high level of professionalism, service, performance, and dedication.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: Mission First, People Always
• UM on YouTube

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Position Details

Position Title: Human Resources Information Systems Specialist (Comp_Sys_Analyst_II)

Position Number: 013340

Department: Human Resource Services

Work Schedule: Full-time, 1.0 FTE (40 hrs/wk),

Monday through Friday 8:00 am to 5:00 pm, 12 months/year,

Salary: $25.058/hr

Union Affiliation: None

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

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How to Apply

Application Deadline: Wednesday, February 22, 2023 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Application Deadline’ will be guaranteed consideration; however, the position will remain Open Until Filled .

Candidates are required to submit the following materials online via "New Resume/CV" button below

Incomplete materials will not be considered. A complete application includes all three listed below:

1. Letter of Interest – addressing your qualifications and experience which will be evaluated related to each item in the above list of things you should “enjoy and/or be skilled at” in order to fulfill the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references. Newly graduated individuals may provide contact information for three (3) educational or volunteer experience references if you have limited or no professional references

* Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.*

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular