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HR Project Coordinator

Employer
University of Puget Sound
Location
Washington, United States
Salary
Salary Not specified
Posted Date
Nov 28, 2022

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HR Project Coordinator
University of Puget Sound
Job ID: 6627
Location: Human Resources Office
Full/Part Time:  
Regular/Temporary:  

Staff Posting Details

Appointment: Full-time (1.0 FTE), two year appointment with possibilty of extension

Position Summary:

As Puget Sound advances the strategic objective of inspiring and supporting faculty and staff, the HR Project Coordinator will support the AVP for HR/Chief People Officer, the HR Leadership Team, and the HR and payroll department in planning, coordinating, and executing strategic and operational human resources projects. The HR Project Coordinator will perform routine aspects of project management while also providing direct support for project activities. During the duration of this position, anticipated projects may occur across the functional areas of human resources and payroll, and will range from those with institution-wide scope and impact to department-specific projects designed to improve and streamline HR activities and use of technology. For example, anticipated projects include
  • University-wide review of faculty and staff compensation and benefits (Total Rewards Review)
  • Implementation of automated employee benefits enrollment technology solution
  • Implementation of new learning management system for compliance training
  • Development and implementation of wellness activities and initiatives and/or other professional development and enrichment events
  • Using SAAS applications, building out systems and workflows to streamline common HR transactions

Essential Job Functions and Responsibilities:
  • Work with HR leadership team and HR department to evaluate, scope, prioritize, schedule, and complete projects. Participate in or lead planning meetings. Ensure decisions and action items are captured, and maintain continuity between all phases and activities of project planning. Assist HR leadership team with estimation of effort for project requirements.
  • Develop, maintain, and distribute project plans, work breakdowns, calendars, and reports. Configure and maintain project dashboards and workflows using project management software. Develop and use workflow applications to receive and track project-related submissions (for example, for position descriptions, data, surveys, etc.).
  • Develop documentation of project-related processes to ensure durability and consistency of operations throughout the project and implementation of outcomes.
  • Identify risks to project successful completion by monitoring timelines and status of deliverables. Escalate concerns about risk to project sponsor and/or lead.
  • Provide support to project committees or advisory groups. Participate in or lead project meetings, record decisions and action items. Distribute meeting agendas, minutes, and reference materials as needed. Maintain committee and workgroup records. Oversee tracking of incoming project materials, including submission of materials by campus partners.
  • Coordinate and administer project budgets, including making recommendations for expenditures; approve expenditures in connection with established budgets or contracts; prepare, track, reconcile, and report on project budgets.
  • Conduct research in support of project proposals, recommendations, activities, etc.
  • Plan and coordinate impactful and meaningful project events for constituents and key partners that support project engagement objectives.
  • Oversee or directly coordinate project meetings: schedule meetings, arrange meeting rooms, coordinate audiovisual equipment, arrange hospitality. Ensure that project meetings are arranged with awareness of principles of accessibility and inclusion.
  • Coordinate outreach with project partners internal and external to the university. Follow up to ensure project deliverables are received timely.
  • Prepare high-quality, visually engaging, informative project materials and presentations consistent with university branding. Draft and distribute project communications, including marketing materials and messages, invitations, reports, infographics, meeting reminders, updates, etc.
  • Develop and maintain project website(s), channels, or other communications modalities.
  • Other duties as needed.

Supervisory Responsibilities:

This position may provide direction to student or temporary employees or interns.

Budget Responsibilities:

This position may coordinate and administer project budgets, including making recommendations for expenditures; preparing, tracking, and reconciling project budgets.

Qualifications:
  • 2 years of administrative experience
  • Experience using Microsoft Word and Excel
  • Demonstrated ability to solve problems, appropriately escalate issues, and take initiative to advance work goals
  • Demonstrated ability to work both independently and collaboratively to successful outcomes based on clear objectives
  • Demonstrated ability to coordinate multiple tasks with a high degree of accuracy
  • Excellent written and verbal communication skills
  • Demonstrated ability to work effectively with a broad range of constituents, including around sensitive topics
  • Demonstrated ability to learn and effectively utilize new technologies

Preferred experience
  • Bachelor's degree preferred
  • Previous experience with or exposure to one or more areas of human resources management including recruitment, compensation, benefits, or general HR (could be obtained as professional work experience, higher education course work, internships, or other experiential learning opportunity)
  • Demonstrated experience supporting or coordinating projects
  • Familiarity with project management tools such as smartsheet, Microsoft Project, monday.com or similar, or previous experience using Microsoft Excel or Access to track project timelines and deliverables
  • Experience using Zoom, Microsoft Teams, or other collaboration and virtual meeting platforms, to arrange and participate in virtual meetings
  • Familiarity with web editing applications (the university's website platform is Drupal)

Other:

Initial training and orientation period will take place in person, with some remote work possible after initial training. While we anticipate a regular schedule occurring M-F between 8 a.m. and 5 p.m., occasional schedule adjustments may include early morning, evening, or weekend adjustments as needed, and work may occasionally exceed 40 hours per week. Remote work days, if approved, may require adjustment based on project timelines and deliverables.

Compensation and Benefits: The anticipated pay range for this position is $55,000 to $60,000 annually ($26.44 per hour to $28.85 per hour). Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: https://pugetsound.edu/human-resources/benefits

This position is non-exempt from the provisions of the Fair Labor Standards Act.

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
  • Resume
  • Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks. All new hires will be required to submit proof of current COVID-19 vaccination (including booster) or receive an approved medical or religious exemption from the university.

Diversity Statement:
  • We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
  • We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
  • We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA



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