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Administrative Spec I

Employer
University of Florida
Location
Florida, United States
Salary
Salary Not specified
Posted Date
Nov 28, 2022
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Administrative Spec I

Job No: 524713
Work Type:
Location: Jacksonville Campus
Categories: RealCat
Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE

Job Description


Classification Title:

Administrative Spec I

Job Description:
  • Responds to routine and moderately complex questions or issues regarding policies, procedures and processes and ensures compliance at the unit level.
  • Coordinates particular support activities within an office or provide direct support to faculty or management staff. Oversees and facilitates community events for the division.
  • Coordinates travel arrangements, makes reservations and processes reimbursements.
  • Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.
  • Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment or facility issues. Maintains subscriptions order office supplies, ensures correct cost allocations and circulates mail.
  • Organizes and performs all office and clerical functions including but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
  • Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions.
  • Facilitates the coordination of regional trainings throughout the year.
  • Updates and maintains inventory lists for protocols and equipment as required by the Florida Department of Education.
  • Oversees and coordinates volunteers and volunteer paperwork.
  • Develops and maintains pediatric resident schedule for developmental pediatric rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month
  • Assists with special projects as assigned.


Expected Salary:

$21.00 - $24.00 per hour depending on education and experience.

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:
  • Associate or Bachelor's degree in relevant discipline such as Health Care Administration.
  • Business or related field, with five years of operational experience in an ambulatory practice setting in the same or similar specialty.


Special Instructions to Applicants:

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine - Jacksonville: Visit this link to watch the video.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No.



Advertised Salary:

Minimum Requirements
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Preferred Qualifications
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Special Instructions to Applicants
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Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524713/administrative-spec-i

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-c71e75110b60fb45a4f31001f1dbf751
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