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Special Assistant to the President (71101)

Pratt Institute
New York, United States
Salary Not specified
Posted Date
Nov 28, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Employment Type
Full Time
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Special Assistant to the President (71101)

Location: Brooklyn, NY

Located in the Clinton Hill neighborhood of Brooklyn, NY, on a picturesque campus, Pratt Institute is a top-ranked college with opportunities in art, design, architecture, liberal arts and sciences, and information studies. Pratt offers nearly 50 undergraduate and graduate degree programs.

The President's Office at Pratt Institute is searching for a charismatic, dynamic team member to work at our internationally ranked art and design school, currently led by its first female president. This position is an opportunity to have an extraordinary experience working on a vibrant, verdant campus in hip Brooklyn, with creative students and faculty from across the country and the globe.

We seek a professional with deep experience and exceptional writing and organizing skills. The ideal candidate is savvy, polished, diplomatic, and accustomed to and comfortable dealing with executive leaders, donors, and VIPs. Pratt offers a competitive salary and generous benefits package with:
  • 403B Retirement Program
  • Supplemental Retirement Account
  • Tuition Benefits for Employees and Dependents
  • Tuition Exchange Program
  • Summer hours
  • Flexible Spending Accounts - commuter, medical, dependent care
  • Childcare Benefit
  • Basic life and AD&D insurance provided by Pratt
  • Medical, Dental, and Vision Care Coverage
  • Paid time off - vacation days, sick leave, and major holidays off
  • Additional Perks - free entry to select museums and cultural institutions, free use of campus recreation facilities, affordable on-campus parking

Position Summary:

Reporting to the President's Chief of Staff, with minimum supervision and broad latitude for independent judgment, the individual in this professional and highly confidential position assists the President in all areas of institution administration and provides overall organizational guidance for the office and the President's workload. This prominent position requires a high degree of professionalism and poise.

Position Duties:
  • Management of Office of the President
    • Thoroughly prepare the President for meetings, presentations, events, and more. Exercise utmost discretion and maintain the confidentiality of presidential matters as appropriate.
    • Manage office personnel, workflow, and the physical environment.
    • Assist with research duties, compiling data for presidential reports, presentations, and correspondence.
    • Respond to complex phone, email, and in-person inquiries, requests, complaints, and problems that require deep knowledge of the Institute, extensive follow-up, and extreme sensitivity and confidentiality. Make referrals to appropriate Institute departments as necessary.
    • Disseminate information to students, parents, faculty, and staff.
    • Compose, edit and generate correspondence, reports, agendas, and other documents.
    • Coordinate and serve on Institute committees as appropriate. Perform other duties as assigned.
  • Budget Management
    • Assist the Chief of Staff with managing the office budget and communications between the President and Board of Trustees, Senior Staff, campus departments, external organizations, agencies, and individuals.
  • Board of Trustee Responsibilities
    • Aid the Assistant Secretary to the Board of Trustees with preparing Board materials, scheduling, note-taking, and disseminating Board information to Trustees and Senior Staff.
    • Take meeting minutes at Senior Staff and Board of Trustee meetings, ensure timely uploading of materials to the Shared Files as appropriate and the digital Board portal, and handle timely distribution of materials to the Trustees and administrators.
    • Organize and coordinate meetings, activities, and events for conferences, receptions, the Board of Trustees, special events, and more.

Salary Range: The base pay range for this position starts in the $80's - high 90's. Pay is based on years of experience and varies depending on job-related knowledge, skills, and experience.

Education: Minimum Bachelor's degree, five (5) years of administrative experience supporting a senior-level administrator/officer.

Skills: Exemplary writing, verbal and communication skills. Excellent interpersonal, organizational, supervisory, and research skills. Ideal candidate must exhibit proficiency, prioritize tasks efficiently, and consistently follow through with assigned tasks. Proficiency in using various software for generating documents, storing, uploading, and organizing digital files. G-Suite, MS Office Suite, and using Zoom are required.

Application Instructions:
To apply, visit

Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.

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