Transfer Specialist

Title:                             TRANSFER SPECIALIST (Academic Advising)                      

Position Number:           0082300         

Hiring Unit:                    University of Hawaii at Manoa, Student Academic Success, Manoa Transfer Coordination Center   

Location:                      Honolulu, Hawaii                                  

Date Posted:                 November 28,2022                  

Closing Date:                Continuous Recruitment          

Monthly Type:               11-month                

Tenure Track:               Tenure Track   

Full Time/Part Time:      Full-Time

Temporary/Permanent: Permanent   

Funding:                       General Funds

Position requires familiarity with academic advising and policy issues as well as understanding of broad curricular issues for undergraduate, college-level education.  It is vital that applicants have a working understanding of transfer student concerns (through employment, committees, own academic background, etc.).  Position requires advanced communication and time management skills. 

Duties and Responsibilities: 

1. Serves as primary point person regarding the processes and issues involved in the transfer from the UH System Community Colleges to Mānoa.
2. Ensures that transfer students communicate to the appropriate advisors, resources, and services. 
3. Oversees the transfer process and advising students to resolve the transfer of credits, articulation issues, and program requirements.
4. Develops programs based upon the needs of the transfer students and campus-based programs.  
5. Administers all aspects of the Kaʻieʻie Degree Pathway Program.
6. Serves as UHM’s liaison to counselors/advisors at other UH campuses, maintains transfer websites, and manages data on transfer students.
7. Assists in planning, implementing and managing services for transfer students.
8. Evening and/or off-campus assignments are a required part of this position.
9. The transfer specialists will have an assignment to work both at a UH Community College campus (Honolulu Community College, Kapiʻolani Community College, Leeward Community College, Windward Community College, Kauai Community College, Hawaii Community College) and the Mānoa Transfer Coordination Center at UH Manoa.
10. Advise students on curricular requirements, academic options, policies and procedures
11. Teach courses, workshops, and/or seminars in the department
12. Advise students in formulating and assessing academic and career goals
13. Develop and implement group sessions and workshops
14. Provide ideas and initiatives in the development and evaluation of academic advising policies and procedures
15. Keep abreast of peer and benchmark practices and standards in advising; participate in regional/national discussions
16. Write a variety of correspondence and program descriptions and proposals
17. Lead changes in policies and procedure for advising based upon national trends
18. Maintain a research/scholarly profile related to academic advising as a profession
19. Other duties as assigned.

Minimum Qualifications:                    

JUNIOR SPECIALIST                                   

1. Master’s degree in Education, Counseling, Social Work, Student Affairs, or any other field that is related to the duties of the position from a college or university of recognized standing.
2. Minimum one year of academic advising experience or equivalent related experience. 
3. Knowledge of post-secondary curricula and academic requirements. 
4. Familiarity with current research and concerns regarding transfer students. 
5. Knowledge of retention and graduation issues in higher education. 
6. Demonstrated ability to work effectively in a culturally sensitive manner with a wide range of people from diverse backgrounds.
7. Knowledge of advising models. 
8. Demonstrated ability to facilitate groups and give presentations. 
9. Demonstrated ability to work effectively with university students, staff, faculty, and administration.
10. Must have strong computer skills, including Internet, email and word processing. 
11. Excellent written, oral and interpersonal communication skills. 
12. Strong organizational skills. Familiarity with spreadsheet software.
13. Ability to design and implement programs and initiatives.
14. Demonstrated ability to establish priorities and see tasks to completion. 
15. Ability to work with others in a team environment.  
16. Ability to uphold established policies and procedures. 
17. Ability to travel independently to various UH campuses in a timely manner.
18. Requirement may be fulfilled by a valid driver’s license or other means of transportation which meets position needs.

ASSISTANT SPECIALIST

1. Same as Junior Specialist level, as well as:
2. 30 credits beyond Master's Degree in Education, Counseling, Social Work, Student Affairs, or any other field that is related to the duties of the position from a college or university of recognized standing from an accredited college or university
3. At least three (3) years of experience in academic advising experience or equivalent related experience.

ASSOCIATE SPECIALIST

1. Doctorate degree in Education, Counseling, Social Work, Student Affairs, or any other field that is related to the duties of the position from a college or university of recognized standing.
2. At least four (4) years of experience in academic advising or equivalent related experience
3. Demonstrated professional maturity, including at least three years of experience directly related to the current job assignment; 
4. Demonstrated ability to plan and organize assigned activities, including the work of assistants when appropriate;

Desirable Qualifications:

1. Knowledge of university-wide academic programs. 
2. Knowledge of community college programs. 
3. Familiarity with the Kaʻieʻie Pathway Program.   
4. Commitment to working with a diverse multicultural student body, including awareness of UHM’s goal to become a Hawaiian Place of Learning. 
5. Interest in working with transfer students.
6. One or more years of demonstrated experience in a managerial, coordinative / supervisory position. 
7. One year of teaching experience in an institution of higher education.
8. One year of research and assessment experience at an accredited institution of higher education.

To Apply:

Go to NeoGov.com (Sign In (neogov.com)) and create an account if you have never applied for a University of Hawaii position. Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents.  Applicant must submit the following:

1. Cover Letter (Convey your interest in the position and how you meet the minimum and desirable qualifications);
2. Current Curriculum Vitae;
3. Names and contact information (telephone number and email addresses) of 3 professional references; and
4. Copies of official Graduate and undergraduate transcripts showing degree and coursework to date appropriate to the position (original official transcript(s) will be required at the time of hire).  Copies of transcripts must be attached to your application to receive credit for degree(s). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant. 

Late, incomplete, or unreadable application materials will not be considered. Academic record/grade summaries will not be accepted. Diplomas and copies will NOT be accepted. Please REDACT references to social security numbers and birth date on submitted documents.

If multiple applications are received from the same candidate, only the last one will be reviewed.  Please do not include any self-identifying photos.

All items become the property of the University of Hawaii and will not be returned.

Continuous recruitment; first review of applications will begin on December 16, 2022, and will continue until the position is filled.  For best consideration, applications should be submitted by December 15, 2022.

Inquires:  Dr. Katrina Ann Oliveira, katrinaa@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/