Administrative Spec I

Administrative Spec I

Job No: 524581
Work Type:
Location: Jacksonville Campus
Categories: RealCat
Department: 30010100 - JX-DEAN-ADMINISTRATION

Job Description


Classification Title:

Administrative Spec I

Job Description:

Serve as the primary administrative liaison for CHEER to the public and other university departments; provides assistance, makes referrals when necessary, and solves a variety of problems independently. Answer calls and questions from program/research participants, community members, and faculty and staff. Support the CHEER faculty/staff and program coordinators with scheduling, answering phone calls and inquiries, and making meeting/transportation arrangements. Schedule, coordinate, and arrange meetings, visits, seminars, conferences, and other engagements for ORA/CHEER. Manage front office/reception. Create, review, respond to and/or disseminate all written and electronic communications/ correspondence as needed. Ensure timely and accurate response to various stakeholders.

Prepare, edit and format documents and presentations for CHEER Co-Directors and staff. Conduct research or analysis and make recommendations to unit management. Assist with interpretation of organizational/program policies.

Assist with human resources documents/data, such as staff hiring/onboarding and tracking all required staff training certifications. Disseminate information to the unit and serve as a unit resource for databases, word processing, reporting, policies, and procedures.

Responsible for the management of supplies and inventory, facilities, mail, equipment, and payment of third party vendors. Ensure appropriate level of supplies in a cost-effective manner. Enter orders and payments into UF financial systems. Prepare and submit disbursement/expense requests as directed.

All other duties, as assigned.

Expected Salary:

Up to $22.75 per hour

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

Customer Service - Must enjoy interacting with diverse populations throughout the day with excellent verbal and written communication skills.

Expert in all MS Office applications

Experience with design programs is a plus (Examples: Canva, Visme, Adobe).

Special Instructions to Applicants:

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This is a time-limited position.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No



Advertised Salary:

Minimum Requirements
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Preferred Qualifications
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Special Instructions to Applicants
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Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524581/administrative-spec-i

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-8fe5bde67e08be4085531f10e60d43ea