Admissions & Records Technician I
Kern Community College District
$3,302.66 - $4,552.76 Monthly
Admissions & Records
Under the direction of an assigned supervisor, perform a variety of
technical duties in the Admissions and Records Office; perform
specialized duties in one or more technical areas of admissions and
records; provide information about the College to faculty, staff,
students and the general public.
Review applications for admission for accuracy and completeness;
code applications; determine students' residency status; calculate
Provide information to students and applicants on curriculum,
admissions requirements, residency requirements and course fees;
provide information to veterans and their dependents regarding
eligibility for benefits and procedures related to the veteran
Process student enrollment registrations; check registration forms
for accuracy; calculate and receive registration and transcript
fees; enroll students in classes; prepare and mail registration
confirmation forms, parking permits and maps to students.
Assist in evaluating student records for graduation and transfer
eligibility; post units and grade points to student records;
calculate grade point averages; assist in preparing certifications
of general education requirements for four-year colleges and
universities; maintain student status for various committees;
provide list of graduates to graphics department for printing of
Process program changes; drop students from canceled classes; issue
refunds for registration cancellations.
Input student data into data processing terminal; update name and
address changes on transcripts and in student files as needed;
maintain separate records of non-resident student accounts.
Prepare records and copies of transcripts for students; mail copies
of transcripts and verifications of enrollment as requested; place
holds on student records when they have financial obligations to
the campus; process subpoenas.
Prepare and distribute probation and disqualification letters to
students; update academic status on student records.
Prepare a variety of statistical reports including annual student
enrollment, course registration and positive attendance reports;
gather and maintain files on college demographics.
Count and balance cash registers each day; prepare daily bank
deposits for all monies received.
Determine whether students meet residency requirements in
accordance with State and District policy.
Review and evaluate military records to allocate college credits;
post military credits to students' permanent records.
Collect final grades from instructors; review final grades for
accuracy before processing; post credits granted through
examination onto student records; post graduation dates onto review
Distribute roll sheets with attendance and grading policies to all
instructors; answer questions and provide information regarding
Perform related duties as assigned.
Any combination equivalent to:
Graduation from high school supplemented by college-level course
work in business or related field and three years of general
clerical experience prefer at least one year in an admissions and
Knowledge and Abilities
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Course descriptions and articulation agreements.
Perform arithmetic calculations quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in
maintaining office files.
Respond to requests and inquiries from faculty, staff and
Evaluate student records for graduation and transfer
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in
Establish and maintain cooperative working relationships with those
contacted in the course of work.
SALARY RANGE$ 3,302.66 - $4,552.76
monthlyMaximum Entry Level Salary: $3,469.86
Review of Applications:
Complete application packets will
be accepted until the position is filled; but those received by
November 15, 2022
consideration. The College reserves the right to extend time limits
or reinitiate the recruitment/selection process at any
Completed application packet must
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed on
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
Foreign Degree: Applicants with foreign degrees from colleges
or universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate
in the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
The District is strongly committed to achieving staff diversity
and the principles of equal employment opportunity. The District
encourages a diverse pool of applicants and does not discriminate
on the basis of national origin, religion, age, gender, gender
identity, gender expression, race or ethnicity, color, medical
condition, genetic information, ancestry, sexual orientation,
marital status, physical or mental disability, pregnancy, or
because he/she is perceived to have one or more of the foregoing
characteristics, or based on association with a person or group
with one or more of these actual or perceived characteristics or
any other characteristic protected by federal, state or local law,
in any of its policies, procedures or practices.
Discrimination Free Work Environment
District does not provide sponsorship for authorization to work in
the United States. Work authorization should be established at the
time of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3606903/admissions-records-technician-i
Emails will not be accepted.