Department Assistant II, Short Term Temporary Hourly Assignment
Kern Community College District
Under the direction of an assigned supervisor, provide a variety of
clerical services to College administrators, faculty and staff;
provide information to the faculty, staff, students and public;
provide staff assistance to departments.
DISTINGUISHING CHARACTERISTICS: The Department Assistant II
performs typing and clerical duties involving independent judgment
in the interpretation, application or modification of existing
procedures and methods within well-defined guidelines.
Perform general clerical work; file, schedule appointments and
process personnel information; order, distribute and maintain
Type and proofread a wide variety of reports, letters and memos;
type from rough draft, verbal instructions or transcribing machine
recordings; compose routine correspondence related to
responsibilities assigned; assist in gathering information for
College, District and State reports.
Provide information on classes, instructors and schedules to other
offices and the general public; issue, receive, type and process
various applications, permits and other forms; receive and sort
Perform a variety of work involved in student and employee
assistance, preparation of invoices, preparation of payroll,
inventory, time cards, accounts and bank deposits, and
administration and scoring exams.
Maintain calendars and schedules of activities, meetings,
interviews and appointments; coordinate activities with other
departments, the public and outside agencies.
Organize and maintain filing systems; maintain records related to
area of assignment including employee files, affirmative action
records, worker's compensation files, job announcement,
application, interview and fiscal files.
Review materials for completeness and conformance with established
regulations and procedures; apply applicable policies and
procedures in determining completeness of applications, records and
reports; provide information and forms to the public; collect and
process appropriate information.
Serve as a receptionist; answer the telephone and provide
information to the general public regarding community college
policies and procedures as required.
Order, receive and process textbooks, materials and supplies for
students and staff; process refunds; perform cashiering duties;
process billing for outside agencies; balance and provide related
Process and verify financial aid, employment and student assistance
Exercise functional and technical direction over student assistants
as assigned; assist in the selection of staff and student
Perform related duties as assigned; duties performed at extension
sites may be diverse and varied.
Any combination equivalent to:
from high school and two years of responsible clerical
Knowledge and Abilities
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.
Principles and practices of record-keeping.
Learn, interpret and apply the policies and procedures of the
Perform general clerical work including maintenance of appropriate
records and compiling information for reports.
Work courteously with students and the general public on the
telephone or in person.
Assist in budget preparation, monitoring and administration Perform
simple mathematical calculations.
Operate a variety of office machines including a computer and
Understand and follow oral and written direction.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working
relationships with others.
SPECIAL INSTRUCTIONS:First Review
Complete application packets will be
accepted until the closing date. The College reserves the right to
extend time limits or reinitiate the recruitment/selection process
at any point.
Completed application packet must include:
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of six (6) professional references - Listed on application
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
EEO Plan 2018-2021 (Download PDF
Note: The District is
strongly committed to achieving staff diversity and the principles
of equal employment opportunity. The District encourages a diverse
pool of applicants and does not discriminate on the basis of
national origin, religion, age, gender, gender identity, gender
expression, race or ethnicity, color, medical condition, genetic
information, ancestry, sexual orientation, marital status, physical
or mental disability, pregnancy, or because he/she is perceived to
have one or more of the foregoing characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics or any other characteristic protected
by federal, state or local law, in any of its policies, procedures
Discrimination Free Work Environment
The District does not provide sponsorship for
authorization to work in the United States. Work authorization
should be established at the time of application
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3168418/department-assistant-ii-short-term-temporary-hourly-assignment-as-needed
Emails will not be accepted.