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Associate Director of Donor Relations

Amherst College
Massachusetts, United States
Salary Not specified
Posted Date
Nov 28, 2022

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Associate Director of Donor Relations

Amherst Campus
Full Time

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Associate Director of Donor Relations position. The Associate Director of Donor Relations is a full-time, year-round position, with hybrid work option, starting at $65,000 and commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community.

The Associate Director of Donor Relations, working closely with the Director of Donor Relations, designs, implements, and manages strategic programs and processes to thank and steward Amherst's constituents and donors. The Associate Director is primarily responsible for strategy, implementation, and management in several of the department's key areas: systematic stewardship reporting; fund management; gift acknowledgments; and the operations and systems activities for the Donor Relations team. The individual will play a significant role in the efforts of Donor Relations and Advancement to foster long-term, meaningful relations between the College and its diverse array of donors through organized, effective, and inclusive stewardship, and as such, will serve as a highly valued member.

The person in this role is expected to work as part of a collaborative and inclusive team including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive, and welcoming work environment. In addition, all Advancement staff members are required to support and staff key events such as Reunion, Homecoming, and Family Weekend. These events may require occasional evening and weekend hours.

Summary of Responsibilities:

Stewardship Reporting
  • Strategize and direct regular stewardship reporting activities to provide substantive reporting to donors that demonstrates the impact of their gifts.
  • Implement and refine the process for efficient production of annual financial and impact reports for all endowed funds.
  • Obtain and prepare financial data and write and edit impact materials that are appropriate and personalized to a wide array of donors and audiences while reflecting the College's values of diversity and inclusivity.
  • Oversee the report production, rollout, and delivery process, including the assembly of content in the digital reporting platform and tracking of donor and report information.
  • Identify new areas for targeted stewardship and reporting and assist the department in developing those plans.
  • Work with donors and families directly to address stewardship-related questions.

Fund Management
  • Manage and serve as point-person for fund records. Update and audit information contained in fund records, and partner with faculty, staff, academic and other college departments to ensure funds are spent in accordance with donor intent and in a timely manner.
  • Manage the new fund establishment and fund amendment process; coordinate with relevant offices and personnel, and ensure that records and processes are properly tracked and that all notifications regarding fund establishment and amendment are communicated through the proper channels.

Gift Acknowledgments
  • Direct the department's gift acknowledgment program to assure accuracy of data, timeliness of response, and a high level of personalization of acknowledgement letters signed by the President and Advancement leadership.
  • Manage the writing and revising of acknowledgment templates that speak to and celebrate Amherst's diverse constituents and donors, and propose additional templates as needed.
  • Ensure that acknowledgments are properly tracked.
  • Review, recommend and implement improvements to all aspects of the College's response when donors make their gifts to align with the College's priorities for representation and inclusion, including but not limited to department notifications, the giving form, digital receipts, honor/memorial tributes and other special circumstances, and targeted acknowledgments and giving follow-ups.

Stewardship Operations and Systems
  • Serve as point-person and representative for the department's use of Slate database and applications for acknowledgments, fund management, and stewardship reporting.
  • Strategize stewardship processes and systems for the department and in support of Advancement and campus partners, and evaluate the effectiveness of internal processes and operations.

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.


  • Bachelor's Degree
  • At least five years of related experience.
  • Excellent organizational, project management, interpersonal, customer service, and verbal and written communication skills, with a capacity to thrive in a fast-paced environment, to be both self-reliant and independent yet also a team player and highly collegial and collaborative.
  • Familiarity with and commitment to understanding the needs and preferences of a highly diverse group of constituents.
  • Demonstrated expertise using relational databases and reporting software.
  • Excellent skills in MS Outlook, Word, Excel, and web-based interfaces. Ability to learn new software programs.
  • Ability to manage confidential information with discretion and tact.
  • Exceptional attention to detail.
  • Strong time management skills and effective, efficient decision-making skills.
  • Occasional evening and weekend work is required, as per the nature of Donor Relations work.
  • Cultural competence and the ability to excel in a diverse environment.

  • Advanced Degree
  • Professional experience in higher education, donor relations, or academic or comparable non-profit organization.
  • Knowledge of fundraising databases.

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply).

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information.

Interested candidates are asked to submit a resume and cover letter online at . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Career icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

To find information about job group and level (JGL) follow this link.

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