HUMAN RESOURCES SPECIALIST, SENIOR
San Jose/Evergreen Community College District
Close/First Review Date:
The Human Resources Specialist, Senior reports to the Human
Resources Supervisor at the District Office. The work schedule is
12 months per year; Monday - Friday; 8:00 a.m. to 5:00 p.m.
This is a Confidential position.
Under general supervision, the Human Resources Specialist, Senior
performs skilled and specialized technical level responsibilities
in assigned area of human resources services, handles assignments
and provides services to employees including faculty, staff and
management, provides support in developing policies and procedures,
and provides resources for collective bargaining. This position
maintains position control records and personnel records; performs
and audits personnel changes; generates personnel reports;
implements the District personnel policies and procedures; and acts
independently in carrying out all components of assigned area of
work. This position may oversee the work of lower level
NATURE and SCOPE
This is the journey level class in the Human Resources Specialist -
Confidential series and is distinguished from the Human Resources
Specialist level by the assignment of the full range of duties,
independent nature of the position and level of judgement the
incumbent must exercise. Employees at this level receive
specialized training as new, unusual or unique situations arise and
are knowledgeable of the operating procedures and policies within
the work unit.
KEY DUTIES and RESPONSIBILITIES
1. Serve as a key resource person for supervisors and
administrators regarding a variety of human resources programs and
services including collective bargaining agreement language, state
or federal law and district policies that affect personnel
2. Maintain a working relationship and provide technical expertise
and direction to District and campus administrators, faculty and
support staff regarding personnel issues, reports, changes and
3. Work collaboratively with Payroll Department for accurate
processing of regular pay, adjustment, EDD claims, award and
4. Prepare documents, reports, and Board actions including
supporting agenda materials for presentation to the Board of
Trustees; coordinate with departments to ensure timely
5. Prepare, process, produce, and distribute a variety of technical
documents, materials, departmental notices, employment forms and
reports related to the personnel function of the District.
6. Prepare periodic reports including narrative discussions of
significant personnel issues and analysis and interpretation of
data such as Full-time Obligation Number (FON).
7. Provide information to employees regarding fringe benefit
programs, including retirement, vacation, and sick leave;
administer leaves of absences in compliance with established
8. Explain Collective Bargaining Agreements and handbook language
to support administrators and employees; may serve as a resource
for the District negotiations team.
9. Participate in the development and enhancement of information
systems and procedures that facilitate Human Resources and
administration processes; participate in the design and
modification of administrative system.
10. Monitor, maintain, input and update the Human Resource System
personnel database and generate reports for payroll, fiscal
services, and college administrators.
11. Assist with the pre- and postemployment processes for new hires
including scheduling of TB exam, conducting, new hire orientations,
preparing new employee package and hire letters mailed to new
employees or through onboarding system.
12. Prepare and transmit salary information to payroll office,
evaluate transcripts and occupational/professional experience for
qualification compliance and salary placement and record
information for salary movement of employees.
13. Coordinate, verify and generate renewal of contracts for
eligible employees and employee evaluation process.
14. Prepare and maintain District academic/classified/ management
personnel files and records related to hiring, reclassification,
and personnel actions.
15. Prepare and maintain position control records, personnel
records and other types of specialized records.
16. Conduct and coordinate workshops, oral presentations and
training on human resources related topics and procedures.
17. Generate and maintain information pertaining to the Conflict of
Interest (form 700) in the County agency database.
18. Participate in the development and maintenance of human
resources policies and procedures; represent the district human
resources to outside professional organizations; participate on
cross functional teams.
19. Perform other duties related to the position as assigned.
1. Current laws, codes and regulations related to employment,
benefits and other human resources functions.
2. Principles and practices of Human Resources
3. Collective bargaining processes and agreements.
4. Technical aspects of field of specialty.
5. Computer operation including software for word processing, HR
information system, database management and spreadsheets.
6. Financial and statistical record keeping and auditing.
7. Interpersonal skills using tact, patience and courtesy.
8. Record keeping systems and methods.
1. Analyze situations accurately and adopt an effective course of
2. Interpret, explain, and apply rules and policies related to
Human Resources assignments.
3. Research, analyze, and evaluate situations well; and effectively
recommend or resolve matters.
4. Compile and maintain accurate and complete records and
5. Effectively present information in person or on the telephone to
administrators, academic or classified employees or the
6. Exercise good judgment and discretion in analyzing and resolving
confidential, difficult and sensitive situations.
7. Operate computer equipment and utilize word processing,
spreadsheet and other software such as HR Information System.
EDUCATION AND EXPERIENCE
1. An Associate’s degree from an accredited institution with major
course work in human resources management, business administration
or related field.
2. Three years of related experience and increasingly responsible
technical experience, which includes at least two years of
experience in human resources and or payroll functions.
1. Bilingual abilities, desirable.
District’s Diversity Requirements
- Demonstrated sensitivity, knowledge and understanding of the
diverse academic, socioeconomic, gender identity, sexual
orientation, cultural, disability, and ethnic background of groups
historically underrepresented, and groups who may have experienced
- Success integrating diversity as appropriate into the major
duties outlined in the job description and in the duties listed in
the District’s hiring policy; or demonstrated equivalent
transferable skills to do so.
$97,090 - $124,360 Annual Salary (Range C125: Confidential Salary
Schedule Fiscal Year 2022-2023). Starting placement is generally at
Excellent fringe benefit package includes a pension, medical,
dental, vision, EAP (employee assistance plan) and life insurance
for employee and eligible dependents, and income protection.
Voluntary plans include supplemental life insurance, Flexible
Spending Accounts, 403b and 457 Deferred Compensation Accounts.
Confidential positions also include 22 vacation days, 12 sick leave
days, 6 administrative leave days and 19 paid holidays per
To be considered for this position please visit our web site and
apply on line at the following link: https://sjeccd.peopleadmin.com/
About San Jose/Evergreen Community College District
The District is represented by dedicated and talented employees who
are passionate about providing our student population with the best
educational experience possible. The District recognizes that
cultural diversity in the academic environment promotes academic
excellence; fosters cultural, racial and human understanding;
provides positive roles models for all students, and creates an
inclusive and supportive educational and work environment for its
employees, students, and the community it serves.
As of fall 2017, with enrollment of approximately 18,500 per
semester, and an extremely diverse student population
(Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific
Islander 32%, American Indian/Native American 0.5%, White/Caucasian
11%) attaining educational goals reflecting 45% - AA Degree and
Transfer to a 4-Year College/ University, the District’s emphasis
on student success makes it a recognized educational leader in the
The District encourages a diverse pool of applicants to serve as
colleagues to an existing diverse group of managers, supervisors
and confidential staff consisting of 29 % Hispanic/Latino, 13%
Asian/Pacific Islander, 7% Black/African American, 23%
White/Caucasian, and as well as encouraging applications from all
qualified, outstanding applicants.