Administrative Coordinator

The Department of Orthopedic Surgery is searching for an administrative coordinator who provides administrative support to the faculty of the pediatric group to include editing/proofreading, correspondence, calendar management, meeting and travel coordination and research support.

Specific Duties & Responsibilities

• Arrange and coordinate JHU and non-JHU meetings. Maintain schedules for PIs.
  
• Proofread technical, scientific and financial documents, as well as all correspondence for mathematical errors, typographical accuracy and correct grammar.
  
• Coordinate and organize meetings and events. Manages room reservation requests/meeting room calendars for events.
  
• Arrange complex and detailed travel plans both domestic and international, to include meeting registration, hotel, and transportation needs, and ensure faculty have appropriate travel itinerary and/or documentation. Identify most suitable travel services. Perform with travel agency to verify details and arrange reservations.
  
• Compile visit itinerary. Execute travel planning and coordination for outside guests
  
• Research and review travel arrangements (hotel, flight and car service).
  
• Assist with activities related submitting documentation for reimbursement.
  
• Order supplies as needed.
  
• Complete online forms.
  
• Process expenses.
  
• Prepare and distribute agendas, meeting minutes and reminders for meetings.
  
• Attend and records minutes of meetings. Compose agendas, documents, correspondence, and memos.
  
• Assist in maintaining organization of google drive and other core project management tools utilized by the Center.
  
• Use various software applications to assemble, manipulate and/or format data and/or reports and presentations.
  
• Utilize the Internet to search for information.
  
• Create presentations and reports at the request of the Executive Director.
  
• Work collaboratively with research study team members to assure that study deliverables and report schedules are met as required by the granting agencies; track completion of assigned tasks.
  
• Conduct literature review, organize bibliographic information, and summarize findings.
  
• Assist in preparation of study protocols and materials and other essential study functions
  
• Assist in writing and submitting manuscripts as needed.
  
• Assist with the writing and development progress reports, study tools and documents, meeting minutes, and help lead meetings and conference calls with study team and various stakeholders.
  
• Perform miscellaneous related duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in a related medical office, hospital, call center or customer service environment.
• Medical terminology.
• Intermediate computer and proofreading skills.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range: $17.95-$25.30 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8 AM- 4:30 PM
Exempt Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ortho Pediatric Division
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm