Position Details

Position Information

Posting date

11/23/2022

Closing date

Open Until Filled

Yes

Position Number

1010123

Position Title

Operations Manager, Conferences and Events

Department this Position Reports to

Alicea Bursey

Hiring Range Minimum

$61,000

Hiring Range Maximum

$76,200

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Monday – Friday, 8am – 5pm with occasional scheduling for evenings or weekends as events necessitate.

Location of Position

Lebanon, NH 03753
One Medical Center Drive

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

Yes

Position Purpose

In collaboration with appropriate faculty and Geisel/ DHMC staff, acts independently to plan, manage, and coordinate all aspects of NCCC conferences and events for the scientific community and for the public, with the exception of fundraising activities and events.

Description

Plans and coordinates conferences and events to support the educational, research, and clinical activities of the cancer center.

Required Qualifications - Education and Yrs Exp

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

· Communication, and interpersonal skills.
· Strong written and oral English language skills.
· Effective analytical and decision-making skills.
· Ability to interact with scientific community, leadership, donors, and the public with a high degree of confidence, tact, and diplomacy.
· Familiarity with PC computer hardware and presentation software.

Preferred Qualifications

Department Contact for Cover Letter and Title

Linda Kennedy

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/66028

Key Accountabilities

Description

Program Development

· Manages educational activities held under the auspices of Norris Cotton Cancer Center—e.g., Cancer Center Grand Rounds, Basic Science Seminars, Clinical Conferences, and more. Manages all logistical arrangements for such lectures and events.

· Manages Continuing Education in the Health Sciences in developing defined Cancer Center educational activities—e.g., Grand Rounds, Tobacco Cessation Series, C. Everett Koop Conference, and many other educational events.

· Plans, and manages events for the public, such as Cancer Survivors Day and cancer specific events like the breast health education evening and accommodates representation by local and regional cancer advocacy organizations.

· Chair’s activities of NCCC event-planning committees leading the development of and adherence to an action plan. Develops and monitors production timeline system for conferences and events. Develops and oversees registration processes and procedures for conferences and events.



·

Percentage Of Time

40

Description

Facilitation and Coordination

· Manages the organization of Cancer Center events for the scientific community. Ensures the coordination with faculty and administrative staff to handle all logistical arrangements for local, regional, national, and international scientific meetings held under the auspices of Norris Cotton Cancer Center.

· Manage committees for large conferences.

· Organizes and supervises all logistical arrangements for special lectures, such as the David B. Kaner Memorial Lecture, Marilyn Bedell Distinguished Lecture in Oncology Nursing and the C. Everett Koop Distinguished Lecture.

· For all lectures and events involving visiting speakers, communicates and coordinates with speaker, overseeing arrangements (including travel) for their visit. Work’s with administrative leadership and faculty to optimize speaker contacts and to develop speaker’s itinerary. Prepares and distributes information packets for speakers and meeting participants. Prepares and distributes announcements, including a brief speaker biography that can also be used by host during introduction.

· Collaborates with the NCCC Director of Marketing and others as appropriate to ensure effective promotion of NCCC events organized by this position.

· Supports annual or more frequent meetings of the National Cancer Institute review committees., organizing all logistical details of scheduling, transportation, facilities, meals, lodging, honoraria, and the like.

· Provides technical support for the External Scientific Advisory Board of the Cancer Center and other events as needed.

· In conjunction with the Associate Director for Cancer Research Training and Education Coordination, manage CAREER review process of investigators grant proposals. Record and edit the committee’s feedback and distributes to the investigators in a timely fashion.

Percentage Of Time

40

Description

Budgeting and Finance

· Develops budget projections, identifies potential funding sources, and executes funding requests, negotiates formal contractual arrangements, and ensures the timely confirmation of and payment for equipment and services.

· Communicates with representatives of community, pharmaceutical industry, and local and regional businesses to obtain financial and in-kind support for events as appropriate.

Percentage Of Time

10

Description

Accreditation Coordination

· Oversees with the Center for Learning and Professional Development the comprehensive and accurate handling of Continuing Medical Education credits. Prepares applications for CME / CNE credit including writing goals and objectives of events; handles annual reporting; ensures adherence to CME / DHMC protocols; ensures speaker/attendee documentation and prepares and distributes attendance certificates.

Percentage Of Time

5

Description

Supervision and Training

· Coordinates and manages community volunteers engaged in support of NCCC Community events. Supervises assigned administrative staff on their work in support of Scientific Events.

Percentage Of Time

5

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned
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Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Curriculum Vitae
2. Additional Document #1
3. Additional Document #2