Purchasing Analyst
- Employer
- Suffolk University
- Location
- Massachusetts, United States
- Salary
- Salary Not specified
- Date posted
- Nov 23, 2022
View more
- Position Type
- Faculty Positions, Education, Teacher Education
- Employment Level
- Administrative
- Employment Type
- Full Time
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Suffolk
University is pleased to announce a career opportunity as
Purchasing Analyst. As a Purchasing Analyst within the Procurement
Team, you will be responsible for most of the transactional
procurement work for the University, ensuring requisitions &
purchase orders are executed on time, suppliers deliver goods &
services as required, and supplier invoice payments are processed
accurately. Also, performing the administration of the Procurement
Card program including maintaining the controls environment for
cardholders and back-office processes.
Dimensions:
2,000 Purchase
orders, $50 Million in expenses
155 procurement
cards, $3.5 Million in expenses
Primary/Principal Responsibilities:
-
Review
requisitions for external vendor spend, check for accuracy, and
process as appropriate
Ensure all
Purchase Orders are dispatched to suppliers on a timely basis and
follow up as required to ensure they have been received, processed,
and have a delivery date
Work with
suppliers to amend delivery dates on goods and services as deemed
necessary by the business.
Ensure purchase
orders comply with contract terms and work to improve the
efficiency of the purchase-to-pay process.
Ensure Purchase
orders pricing is accurate, and take steps internally and with
suppliers to correct price deviations in advance of invoice
holds
Proactively
manage supplier performance on PO commitments, delivery, and
Invoice accuracy
Ensure suppliers
follow the correct procedures for submitting invoices for
payment
Resolve billing
issues between the University and suppliers.
Performs fiscal
month-end, quarter-end, and year-end closing activities.
Analyze
University purchasing activity through maintenance and audit of
credit card and other purchasing systems procedures and
protocols.
Keep
accurate/detailed records.
Guide internal
stakeholders on policy and practices for using procurement systems;
raising requisitions; committing Purchase Orders to suppliers;
processing supplier invoices and utilization of the University
Procurement Card.
Work with
Accounts Payable to clear any invoices on hold (matching
exceptions) to ensure on-time supplier payments
Be the Subject
Matter Expert for our procurement systems (Workday and procurement
card). Troubleshoot issues to resolution.
Act as liaison
between vendors and university departments.
Use system
reporting and your own analysis in Excel to drive decision-making
and prioritization.
Extract spend
data from Workday and create spend reports.
Undertake
RFP/RFQ work for competitively tendered business opportunities
Perform
competitive analysis on supplier bids
Prepare and
present regular and ad-hoc purchasing recommendations to purchasing
management.
Undertake
Purchasing system user acceptance testing support activities as
assigned
Perform other
duties as assigned
-
Ability to
communicate effectively, both orally and in writing
Ability to
concentrate on detailed projects with numerous interruptions
Ability to
prioritize and coordinate multiple work requirements to meet
deadlines
Deal tactfully
with difficult work situations including those with suppliers
Knowledge of
purchasing methodologies, principles, theories, processes, and
practices
Knowledge of
Microsoft Office applications, Advanced MS Excel skills
preferred
Technical
accounting skills
Good analytical
and numeracy skills
Ability to
identify financial issues and execute mitigating actions
Ability to
establish and maintain effective working relationships with
co-workers, managers and clients
Execute the
procurement function according to the highest standards of
professionalism and respect of the values, objectives and interests
of Suffolk University
Adhere to the
principles of fairness, impartiality, transparency, and stewardship
to avoid conflict of interest and any impropriety, and to respect
and apply the Universitys relevant policies, rules, and
procedures
The English
Language is required (min B2 level, prefer C1/C2)
PI197696278
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