Job Summary

The OPS Grant Administrative Assistant will assist with grant management operations. Activities include coordinating all grant-related meetings, including Team, advisory, and clinical practice partner meetings. Maintains accurate records of data, monitors grant funding to ensure administrative policies are followed.

Job Description

Essential Job Duties:
  • Assist Principal Investigator to accomplish the goals of the grant.
  • Assist in developing, maintaining, and updating records relating to tracking grant activities.
  • Assist with recording expenses, monitoring budget activities, contacting vendors as needed, and follow-up on tracking materials and equipment related to the grant.
  • Monitor grant accounts.
  • Assist with grant reporting.
  • Prepares and distributes grant-related materials, correspondence, and reports.
  • Assist with program marketing and recruitment.
Other Duties:
  • Performs other job-related duties as assigned.
Additional Job Description

Required Qualifications:
  • Associate degree or higher in related field and at least one year of relevant experience in education, human resources, business, or related field
  • Experience operating a personal computer and proficient in Microsoft Office (Word, Excel, and Outlook)
  • Database management skills
  • Ability to communicate effectively, both orally and in writing
  • Knowledge of budgeting and fiscal management principles and procedures
Preferred Qualifications:
  • Bachelor’s degree and at least one year of relevant experience in education, business or related field
  • Experience with grant coordination or management
  • Strong organizational skills
  • Strength and experience in maintaining professional relationships
  • Collaborative and consultative working style
  • Ability to conduct literature searches
Knowledge, Skills & Abilities:

All employees are expected to:
  • Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
  • Possess the knowledge of general written standards and procedures utilized.
  • Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and accordance with stated policies.
  • Provide quality customer service by creating a welcoming and supportive environment
  • Present a professional image in word, action, and attire.
  • Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
  • Apply effective techniques to create working relationships to achieve common goals; successfully communicate and collaborate with others to achieve goals.
  • Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.
FGCU is an EOE AA /F/Vet/Disability Employer.

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