OPS Grant Administrative Assistant

Job Summary

The OPS Grant Administrative Assistant will assist with grant management operations. Activities include coordinating all grant-related meetings, including Team, advisory, and clinical practice partner meetings. Maintains accurate records of data, monitors grant funding to ensure administrative policies are followed.

Job Description

Essential Job Duties:

• Assist Principal Investigator to accomplish the goals of the grant.
• Assist in developing, maintaining, and updating records relating to tracking grant activities.
• Assist with recording expenses, monitoring budget activities, contacting vendors as needed, and follow-up on tracking materials and equipment related to the grant.
• Monitor grant accounts.
• Assist with grant reporting.
• Prepares and distributes grant-related materials, correspondence, and reports.
• Assist with program marketing and recruitment.

Other Duties:

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• Associate degree or higher in related field and at least one year of relevant experience in education, human resources, business, or related field
• Experience operating a personal computer and proficient in Microsoft Office (Word, Excel, and Outlook)
• Database management skills
• Ability to communicate effectively, both orally and in writing
• Knowledge of budgeting and fiscal management principles and procedures

Preferred Qualifications:

• Bachelor’s degree and at least one year of relevant experience in education, business or related field
• Experience with grant coordination or management
• Strong organizational skills
• Strength and experience in maintaining professional relationships
• Collaborative and consultative working style
• Ability to conduct literature searches

Knowledge, Skills & Abilities:

All employees are expected to:

• Promote a common purpose consistent with stated University goals and demonstrate a commitment to students and the learning environment.
• Possess the knowledge of general written standards and procedures utilized.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and accordance with stated policies.
• Provide quality customer service by creating a welcoming and supportive environment
• Present a professional image in word, action, and attire.
• Ability to interact in a professional manner with a diverse group of staff, faculty, students and the community in a service-oriented environment.
• Apply effective techniques to create working relationships to achieve common goals; successfully communicate and collaborate with others to achieve goals.
• Demonstrate skills necessary to look at situations and processes critically to make recommendations for improvement.

FGCU is an EOE AA /F/Vet/Disability Employer.