This role is responsible for all administrative logistics of the
meetings and committees related to the work of the Office of the
Secretary. This role serves as principal administrative contact and
liaison for internal faculty and student constituencies. This role
works independently with minimal supervision in a work environment
of multiple and conflicting priorities; it anticipates and resolves
problems and reports directly to the Secretary of the
Auto req ID
403040 Coordinator II
Department Office Location
USA - MA - Cambridge
55 - Hvd Union Cler & Tech Workers
Additional Qualifications and Skills
- Five or more years of administrative experience required.
- Prior successful experience with accurate data entry,
proofreading, and editing is essential.
- Bachelor’s degree strongly preferred.
- Demonstrated ability to exercise good judgment, discretion, and
the ability to meet deadlines while managing interruptions and
- Enthusiasm, professionalism, initiative, and resourcefulness
- Prior experience with Aurora, Open Scholar, Harvard Wiki,
Harvard financial systems, and Mailman preferred. University
administrative experience and familiarity with Harvard strongly
- Prior experience with project management and utilization of
excellent organizational and communication skills required.
- Strong computer skills and advanced word processing and
database management required.
- Advanced knowledge of FileMaker Pro and Excel required.
- Must be well versed in The Chicago Manual of
Harvard offers an outstanding benefits package
- When applying for this position please submit your resume
and cover letter
- We regret that Harvard University does not provide visa
sponsorship for this position.
- All formal written offers will be made by FAS Human
- We invite individuals with diverse backgrounds, experiences,
and abilities to be a part of our community.
- Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid
sick days, 12.5 paid holidays, and 3 paid personal days per
- Medical/Dental/Vision: We offer a variety of excellent medical
plans, dental & vision plans, all coverage begins as of your
- Retirement: University-funded retirement plan with full vesting
after 3 years of service.
- Tuition Assistance Program: Competitive tuition assistance
program, $40 per class at the Harvard Extension School and
discounted options through participating Harvard grad schools.
- Transportation: Harvard offers a 50% discounted MBTA pass as
well as additional options to assist employees in their daily
- Wellness Options: Harvard offers programs and classes at little
or no cost, including stress management, massages, nutrition,
meditation and complimentary health services.
- Harvard access to athletic facilities, libraries, campus events
and many discounts throughout metro Boston.
Office of the Secretary
Monday - Friday, 9:00am to 5:00pm
- Fully administers the Prize Office, including gathering prize
submissions, distributing materials, and performing financial
processing of student prize awards for the Wendell, Bowdoin, and
Hoopes Prizes. Coordinates prize committees and meetings of prize
committees, including booking and managing all venues.
- Coordinates and populates the Faculty’s standing
- Coordinates the annual Faculty Council Election process.
- Manages all official records of the meetings of the Faculty,
the meetings of the Faculty Council, Faculty votes, standing
committee membership lists, and prize winners. Provides
information, research, statistics, and analysis. Manages and
updates all lists of faculty membership, including members and
guests to the meetings of the Faculty. Compiles materials for
University Archives and Records Management.
- Liaison leadership role: with the Office of Faculty Affairs in
the creation of the standing committee mastheads; with HUIT as
principal liaison in managing the office website and servers; in
maintaining the office’s Mailman accounts, and all mailings to the
Faculty; and with subcontracted database developer.
- Prepares, approves, and monitors the status of financial
transactions; prepares Faculty correspondence.
- Oversees work of support staff of temporary employees,
including proctors for the meetings of the Faculty.
Faculty of Arts and Sciences
We are an equal opportunity employer and all qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, national origin, disability status, protected
veteran status, gender identity, sexual orientation, pregnancy and
pregnancy-related conditions, or any other characteristic protected
This position will be based in Cambridge, MA. The expectation is a
full-time schedule on campus with possible hybrid work options in
COVID Vaccine Policy
The University requires all Harvard community members to be fully
vaccinated (primary series) against COVID, as detailed in
Harvard’s Vaccine & Booster Information
. Individuals may
claim exemption from the vaccine requirement for medical or
religious reasons. More information regarding the University’s
COVID vaccination requirement, exemptions, and verification of
vaccination status may be found at the University’s “COVID-19
Vaccine Information” webpage:
Commitment to Equity, Diversity, Inclusion, and
Harvard University views equity, diversity, inclusion, and
belonging as the pathway to achieving inclusive excellence and
fostering a campus culture where everyone can thrive. We strive to
create a community that draws upon the widest possible pool of
talent to unify excellence and diversity while fully embracing
individuals from varied backgrounds, cultures, races, identities,
life experiences, perspectives, beliefs, and values.
We invite you to visit Harvard’s
Total Rewards website
to learn more about our outstanding
benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per
year (3 weeks for support staff and 4 weeks for
administrative/professional staff), 12 accrued sick days per year,
12.5 holidays plus a Winter Recess in December/January, 3 personal
days per year (prorated based on date of hire), and up to 12 weeks
of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and
vision benefits, disability and life insurance programs, along with
voluntary benefits. Most coverage begins as of your start
- Work/Life and Wellness: Child and elder/adult care
resources including on campus childcare centers, Employee
Assistance Program, and wellness programs related to stress
management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with
contributions from 5% to 15% of eligible compensation, based on age
and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program
including $40 per class at the Harvard Extension School and reduced
tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90%
reimbursement up to $5,250 per calendar year for eligible courses
taken at other accredited institutions.
- Professional Development: Programs and classes at little
or no cost, including through the Harvard Center for Workplace
Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options
handled through the Parking Office, including discounted parking,
half-priced public transportation passes and pre-tax transit
passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access
to Harvard athletic and fitness facilities, libraries, campus
events, credit union, and more, as well as discounts to various
types of services (legal, financial, etc.) and cultural and leisure
activities throughout metro-Boston.
Hybrid (partially on-site, partially remote)