Faculty Support Assistant

Faculty Support Assistant

Posting Number: R0004791
Location: Salem Campus

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Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
The Faculty Support Assistant provides essential administrative support to College of Law faculty, staff, and visitors. Requires knowledge of general office procedures as well as the knowledge of, or ability and willingness to learn, various computer software programs, including word processing, electronic calendaring, database systems, exam software, and others as required. Public relation skills are important for contact with others both inside and outside the University.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DESCRIPTION

The duties and responsibilities of this position include, but are not limited to, the following functions, which are not listed in any particular order of significance:

• Must be able to work autonomously to fulfill the expectations of the position.
  
• Proactively seek training and knowledge in order to perform tasks as well as seek ways to improve how work is accomplished.
  
• The ability to anticipate the expectations and needs of the faculty.
  
• Superior organization skills, extreme attention to detail, quick and at times creative problem solving. Strong collaboration skills and an aptitude for managing conflict.
  
• Must have a positive and pleasant attitude and establish and maintain harmonious and professional relations with staff, faculty and students.
  
• The ability to develop a deep understanding of policies and procedures in order to successfully interpret, communicate and navigate them and to ensure compliance with university rules and regulations.
  
• Must comport oneself with a high degree of responsiveness and respect toward others.
  
• Ability to work with diverse people and maintain a professional and collegial atmosphere.
  
• Capable of working in a fast-paced environment and can be flexible and adapt to changing demands and situations.
  
• Demonstrated ability to work on routine tasks while juggling special projects and to set priorities and meet deadlines despite frequent interruptions.
  
• Must have a professional and respectful style for both written and verbal communication.
  
• Ability to exercise good judgment and diplomacy and to maintain confidentiality.
  
• Ability to perform work with a high level of accuracy and thoroughness.
  
• Performs other duties as assigned.
  

MINIMUM QUALIFICATIONS

• High School graduate or equivalent
  
• Three years general office and clerical experience
  
• Proficiency with computer word processing (PC), database, spreadsheet software programs, and computer/internet research and communications required. Ability to learn other software programs as needed
  
• Excellent skills in typing, record keeping, composition, spelling, grammar, punctuation, and proofreading
  
• Excellent written and oral communication skills
  
• Excellent interpersonal skills
  
• Excellent organizational and time management skills.
  
• Ability to prioritize tasks and meet deadlines in an environment of frequent interruptions
  
• Ability to work independently with a minimum amount of instruction and supervision
  
• Ability to create an inclusive and welcoming environment and establish and maintain harmonious relations with a diverse group of faculty, staff, students, members, visitors, and others.
  

Preferred Qualifications

• Bachelors degree preferred.
  
• Experience in legal settings preferred.
  

Typical Work Schedule

Monday through Friday, 8 am to 5 pm.

Physical Demands & Working Conditions

Typical work is performed indoors in a normal office environment.

Salary: $21.12 per hour

Applications will reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Faculty-Support-Assistant_R0004791

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.





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