Assistant Director, Milestone Reunions

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu .

Job Description

Job Summary

Working closely with the Milestone Reunion Program Director, the Assistant Director for Milestone Reunions is responsible for overseeing a segment of the milestone fund raising program at Smith, which include capital and annual giving components. This includes orchestrating a holistic engagement, cultivation, and solicitation program for five or more alumnae classes, leading up to and through their milestone reunion year(s), with the primary goal of raising significant funding for college priorities. This role will create and administer an organizing structure for their segment of the program. Working in close collaboration with the other Assistant Director for Milestone Reunions, philanthropic officers assigned to alumnae prospects, and with the Milestone Reunion Program Director and the Senior Director of Class Engagement and Philanthropic Support this role will optimize annual fund revenue for this population. Working closely with the Milestone Reunion Program Director, this role will manage and coordinate program and class specific communications for all milestone reunion classes.

Currently, there are two Milestone Assistant Director positions due to the expansion of Smith's Milestone Reunion Program. The responsibilities of both positions are the same, but one will be responsible for leading the Milestone communication and engagement efforts.

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions


Program Management (50%)

• Develop and implement a milestone reunion program at Smith for the five classes leading up to and through the 60th milestone reunion, including a holistic engagement, cultivation, and solicitation plans.
  
  
• Manage other classes, as assigned.
  
  
• Through the development of program materials and frequent consultation with philanthropic officers, orchestrate a plan for each highly rated prospect to be solicited for a funding priority (or class project, if specified) and The Smith Fund.
  
  
• Maximize annual Smith Fund revenue and alumnae participation for each class as a whole through direct marketing and tailored outreach for special gift prospects.
  
  
• Recruit, train and lead class officers and fundraising volunteers to meet engagement and fundraising objectives.
  
  
• Strategically guide class volunteers in best practices; provide and solicit content for class communications; with reunion volunteers, work to maximize event attendance and achieve fundraising goals.
  
  
• Under the leadership of the Milestone Reunion Program Director, create and maintain Milestone reunion specific volunteer materials.
  
  
• Act as primary liaison for assigned classes, as well as with planned giving staff and volunteers.
  
  
• Develop communications materials for volunteers, donors, and prospects that convey the goals and priorities of the college.
  
  
• Advise volunteers on appropriate use of funds in class treasuries.
  
  
• Strategically coordinate communications plans with overall fundraising calendars and objectives.
  
  
• Produce revenue and participation projections as requested.
  
  
• Act as the primary Development liaison for assigned classes with the Office of Alumnae Relations.
  
  

Milestone Fundraising Communications & Engagement (25%)

• Manage and coordinate the production of communications to all twenty milestone reunion program classes, including those sent via postal mail, email, and text communications, and more.
  
  
• Work closely with the Assistant Director of The Smith Fund who manages Smith Fund direct marketing on integrating these communications with those of the broader program.
  
  
• This includes components of crowdfunding campaigns and student phone outreach.
  
  
• Coordinate and oversee class-specific engagement webinars and events for all twenty milestone reunion classes.
  
  
• Working directly with the Milestone Reunion Program Director, the other Assistant Director for Milestone Reunions, and colleagues across Alumnae Relations & Development to plan and execute these events.
  
  

Prospect Solicitation (20%)
Develop and implement plans for solicitation of a portfolio of assigned leadership prospects that include capital, annual, and planned giving components.

Occasional regional travel with volunteers and regional gift officers, to visit, cultivate, solicit, and steward leadership giving prospects.

Other Functions (5%)

• Participate in team meetings, task forces and committees as required.
  
  
• Back up other staff needs as necessary.
  
  
• Perform related duties as required.
  
  
• All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.
  
  

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor's degree plus 5 to 7 years of relevant experience and/or the equivalent combination of education and experience.
Experience working with individuals from diverse backgrounds.

Preferred Qualifications

• Experience in a higher education environment with a clear record of accomplishment and strong measurable results.
  
  
• Demonstrated volunteer management skills.
  
  
• Understanding of the needs and interests of major donors in order to develop relationships between them and the College.
  
  
• Knowledge of tax laws that impact charitable giving, personal assets and estates.
  
  

Skills

• Outstanding leadership, management, interpersonal, organizational, analytical, and oral/written communication skills.
  
  
• Able to function as a team player and be comfortable in a fast-paced and results-driven environment, while effectively planning and executing a challenging array of program initiatives.
  
  
• Must have a driver's license.
  
  
• Weekend and evening work is occasionally required.
  
  
• Occasional regional travel is required.
  
  

ALMDEV

Please attach/upload a current resume and cover letter in order for your application to be considered for this position.

Position Type:

Regular

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.