Access Services Librarian

**This is an on-site position. Remote workers will NOT be considered.**

Summary

Under the direction of the Law Library Director and Associate Director, this staff member will be primarily responsible for managing all access services operations including circulation, interlibrary loan, and general collection maintenance. This position works closely with the Collection Management Services staff concerning maintenance and workflow issues, assignments and projects as well as providing reference services to students, faculty, and other university patrons.

Essential Functions

To be a productive member of the Law Library Team, and as an important member of the team, this staff member will perform whatever task or function required to meet the evolving needs of the College of Law community including students, faculty, and patrons. Team members will be readily available and visible to students, faculty, and patrons. Every effort will be made to answer patron inquiries. If unable to answer an inquiry, the team member will ensure that the customer is assisted by another member of the Law Library team or staff.

The Access Services Librarian is responsible for the hiring, training, evaluating, and scheduling of the staff and student employees in the Access Services Department which include circulation, interlibrary loan, and should coordinate with the Audiovisual Services Manager regarding the deployment of student employees under their supervision. In coordination with the Library Administration, they formulate, update, and implement department policies and procedures; revise and update manuals and closely communicate with other library department and oversee scheduling of staffing during library hours and the opening and closing of the library.

Circulation

Ensure that the circulation workflow is integrated with that of the library, coordinating with other librarians and staff.

Determine, implement and review circulation policies and procedures. Communicate them to students, faculty and library patrons.

Organize and direct overdue notices.

Provide training to library staff and patrons in the use of WMS, the library online public access catalog.

Stay up to date on any upgrades to WMS and ensure that the staff is appropriately trained to use the upgrades.

Assist students with printing needs, ensure that printers are stocked with paper and are functioning properly. Communicate with OIT (Office of Information Technology) to report malfunctions or problems with network access.

Oversee the check-in and checkout of library materials of various formats, including that of study rooms.

Schedule circulation and reference shifts to meet library needs.

Hire and train student workers to assist with Circulation department functions.

Participates in general Reference & Research services as part of regular workflow, including regular shifts at the reference desk.

Interlibrary Loan

Oversee all elements of the ILL workflow.

Assist in updating ILL lending and borrowing records in WMS, maintaining paper files, receiving, and returning ILL materials.

Assist in the training and supervision of student workers in charge of circulation functions, including circulation desk support, retrieving material from the shelves, making photocopies, and returning materials.

Coordinate with the student journals regarding source checking requests obtained via ILL

Maintain and submit monthly statistics reports of ILL activities.

Provide statistical information for ABA purposes as requested by the Director, Associate Director, Dean, or Associate Dean.

Collection Maintenance

Coordinate and supervise shelving, shelf reading and shifting of the library collection as

Recommend the replacement or discard of damaged and obsolete library materials.

Other duties

Collect and report statistical data related to collection use, circulation desk transactions and building use.

Represent the Law Library in local, regional, and national meetings as requested. Serve on University and Law School Committees as requested.

Reference duties as assigned.

Keep informed of new trends in access services and the law profession.

Report to the Associate Director any issues with the building.

Keep inventory of supplies and order supplies when they are needed.

Competencies

Organizational, planning and administrative skills including the ability to work effectively on broad as well as detailed projects.

Strong technical skills, interest in technology. Ability to understand library system technology that can be used to improve services, instruction efforts and workflows.

Strong and effective communication skills.

Strong service orientation and effective problem-solving skills.

Ability to multitask and lead teamwork.

Be flexible with work assignments and work hours.

Basic understanding of HTML and CSS a plus.

Supervisory Responsibility

This position supervises all employees of the department and is responsible for the performance management and evaluation of the employees within that department.

Work Environment/PhvsicaI Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk; sit; reach with hands and arms; climb stairs; push library carts full of books; climb on stands to shelf books. The employee must occasionally lift of move library materials and supplies, up to 30 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9 a.m. to 5 p.m. This position occasionally requires schedule changes with weekend/evening hours.

Travel

Travel is primarily for Professional Development. The employee will be asked to represent the Law Library in local, regional, and national meetings as requested by the Library Director.

Education and Experience

M.L.S. from an A.L.A. accredited library school program is required.

J.D. from an accredited ABA institution is required.

Three or more years of law library experience.

Previous supervisory experience preferred.

Three or more years of experience in access services is preferred.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Tuition Benefit

After 1 year of continuous full‐time service, employees are eligible to enroll in STU’s bachelor and master courses, tuition‐free. The program will cover a maximum timeframe of 125% of credit hours attempted toward the degree program. Employees may enroll in STU’s doctoral program, with a 40% tuition discount, under the same conditions.

Catholic Identity

St. Thomas University is a Catholic university sponsored by the Archdiocese of Miami committed to academic and professional success guided by its Catholic identity. All employees are therefore expected to respect the teachings of the Roman Catholic Church and support the University’s religious mission. All employees hereby acknowledge their familiarity and support of the religious affiliation, mission and values of St. Thomas University.

Equal Employment Opportunity

St. Thomas University is an equal opportunity employer that promotes a diverse and inclusive organization. It is the policy of the University to fill each vacancy with the candidate who represents the best fit for the position and to promote and transfer employees from within whenever possible and practical. Employment decisions are made on the basis of the candidate’s personal capabilities, qualifications, and ability to assist the University in fulfilling its mission without discrimination. With regard to the latter, the University’s program of recruiting employees for mission aims to inform prospective employees of the University’s mission and to help them and hiring personnel determine how they will support and contribute to the University’s mission.

E-Verify

St. Thomas University is an E-Verify® Employer. E-Verify® is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States. STU will utilize E-Verify® to verify employment eligibility for all newly hired employees.

Job Type: Full-time

Pay: $53,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Miami Gardens, FL 33054: Reliably commute or planning to relocate before starting work (Required)

Experience:

• law library: 3 years (Required)

Work Location: One location