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Academic Data Analyst



The Academic Data Analyst shall have the primary responsibility for maintaining student records, registration and evaluating student transcripts. This position is ideal for a candidate who is innovative and eager to use their experience to drive improvements in processes and practices of the department. This is a great opportunity for someone who is excited about data and is enthusiastic about making a positive impact on the experience of high-achieving students.

Essential Functions
  • Maintains current and historical records (electronic and paper) ensuring the ability to quickly retrieve information and report as needed.
  • Performs high detail analyses and routine data integrity audits; consistently reviews and analyzes data, corrects errors and ensures consistent data accuracy.
  • Demonstrates sensitivity in working with personal/confidential records and information, adhering to FERPA and other related practices and policies.
  • Evaluates transfer students’ transcripts, and performs degree evaluations and audits.
  • Examines transcripts from other schools and determines transferability of courses to FMU.
  • Assists with processing graduation applications for eligibility.
  • Assists with preparation of diplomas and certificates for printing and mailing.
  • Liaison between Veterans Administration and the students – VA Certifying Officer for FMU.
  • Processes athlete’s eligibility forms for the Registrars signature.
  • Assists with the preparation of student grade reports, and provides student enrollment verifications.
  • Prepares and transmits information to the National Student Clearinghouse and is responsible to solve NSC Error Resolution Reports.
  • Manages reports of online transcript distribution from the National Clearinghouse.
  • Manages the distribution of forms in MyFMU to update student demographics.
  • Assists students with course registration and add/drop process.
  • Digitize student paperwork and uploads information to students’ folders in a secure drive.
  • Provides regular guidance, instruction, and direction in response to inquiries.
  • Exhibits superb customer service to students, as well as faculty and staff, and displays student-centeredness in performance of all job duties.
  • Maintains regular office hours per an approved schedule.
  • Performs other duties as assigned by Registrar and Associate Registrar.
  • The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.
Required Knowledge, Skills and Abilities
  • Strong technology skills in students Microsoft Office products and advising software.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills with faculty, staff and student populations.
  • Exceptional customer service and organizational skills.
  • Understands open-ended questioning, non-verbal communication and active listening.
  • Understands how to read and interpret reports and data.
  • Presentation and public speaking skills.
  • Strong computer and analytical skills.
  • Effective analytical and decision-making skills.
  • Attention to detail and adaptability to a changing environment is extremely important as well as dependability.
  • Ability to interact with personnel at all levels of the university.
Qualifications
  • Bachelor’s Degree.
  • Intermediate proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures. Familiar with Jenzabar technology suite for higher education.
  • Demonstrated experience in records management, data management, or other closely related field.
  • Flexibility to work outside of normal business hours.
  • Pre-Employment screening is required: criminal background check and drug testing.
Qualified applicants are asked to upload a cover letter of interest, resume/curriculum vitae, and/or certifications, if applicable.

Supplemental Information

In addition to the completed application, candidates must submit a list of three professional references (at least one from a previous employer) that includes names and contact information. Review of application materials will begin ASAP and will continue until the position is filled. No phone calls please.

Florida Memorial University is an Equal Employment Opportunity Employer.

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