Development Coordinator

Reporting directly to the Associate Dean for External Relations, this position manages administrative functions for the Development and Alumni Relations team in the Office of External Relations. In addition, this position will support major and annual giving with gift processing, stewardship touchpoints, and special events. The development coordinator will apply skills and knowledge to support a broad array of critical projects and tasks.

Specific duties & responsibilities:

Operation and Administrative Support

• Supports staff with calendar management and scheduling internal and external meetings.
• Coordinates national and international travel and creates detailed itineraries for associate dean and gift officers.
• Supports management of the Peabody Institute Advisory Board (PIAB), including scheduling, preparation of materials and event logistics support for annual meetings, and related administrative tasks.
• Develops prospect visit briefings for the dean and associate dean, and gift officers.
• Updates donor database with action reports, donor and alumni data, and notes to ensure the most current and accurate information is available. Communicates critical updates about key volunteers and donors with team.
• Supports expense reimbursement for team and liaises with the finance department to ensure timely expense reporting.
• Coordinates office services such as purchasing and support for office equipment and phones, supplies and other administrative services.

Fundraising Support and Reporting

Gift Processing:

• Oversee gift and pledge processing in an accurate and timely manner to ensure gifts and pledges are recorded in accordance with DAR guidelines, including:
• Process outright gifts and pledge payments (cash or check).
• Set up pledge and payment schedules.
• Create sub-accounts based on gift utilization.
• Add gift and endowment accounts in database.
• Liaise with the Office of Advancement Services and the Office of Gift Planning to allocate gifts made with appreciated securities and wire transfers.
• Oversee the gifts in-kind process for incoming donations of instruments and other personal property.

Gift Agreements:

• Create and track gift agreements used to document major gifts and pledges.
• Standardize all gift agreement documents through the use of regularly updated templates to reduce errors.
• Serve as communication liaison between gift officers, donors and Peabody and central DAR partners throughout gift agreement process.

Pledge Reminders:

• Support the fulfillment of gift commitments through a careful and thorough semiannual pledge reminder process.
• Prepare and send, or staff gift officers to send pledge reminders as appropriate for all open pledge commitments at $10,000 or more to the Peabody Institute.
• Refine system to track and update all open pledges of $10,000 or more to the Peabody Institute.
• Supports the gift acknowledgment process to ensure donors receive timely communications from the dean, gift officers, and academic partners for gifts and pledge payments, gifts-in-kind, and planned gifts.

Donor Relations Support

• Provides support for development and alumni relations events, which may include preparing invitations, tracking RSVPs, creating nametags, procuring event parking, supporting event set up and clean up.
• Generates mailing lists and labels to support donor relations touchpoints and special events.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years related administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s degree.
• Experience using a constituent relationship management database (knowledge of Salesforce-based platforms a plus).
• Experience working in higher education.
• Interest in the performing arts.

Skills:

• Must be proficient in using various software applications, especially Microsoft Excel (ability to manipulate data into user-friendly documents).
• Must demonstrate the ability to multi-task and function in a fast-paced environment.
• Proven organizational skills and attention to detail are required.
• Able to establish and maintain good relations, be responsive, and communicate and work effectively with alumni, donors, faculty, volunteers, guests, and colleagues.
• Requires sensitivity to the interrelationship of both people and functions within the department.

Technical qualifications or specialized certifications: N/A

Any specific physical requirements for the job: N/A

Supervisory responsibility (indicate the number and type of persons supervised by incumbent): None Budget authority (indicate dollar amount of budget managed and type/level of authority): None

All applicants are expected to uphold the university’s core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Classified Title: Development Coordinator
Working Title: Development Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range:
Employee group: Full Time
Schedule: Monday-Friday 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: 07-MD:Peabody Institute
Department name: 10001008-Development
Personnel area: Peabody

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm