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Executive Assistant to the Executive Vice President and Chief of Staff

Seton Hall University
New Jersey, United States
Competitive Salary
Posted date
Aug 24, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Employment Type
Full Time
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Under the general supervision of the Executive Vice President and Chief of Staff (EVP & COS), the Executive Assistant performs complex administrative duties. The principal emphasis is on handling and preparing sensitive information, files, and policy-related matters of a highly confidential nature requiring the utmost discretion and tact in guarding confidentiality. This position acts as a member of the President’s Office staff. A high level of independent judgement, initiative and problem-solving skills are required as well as strong communication and interpersonal skills. This position is highly confidential in nature.

Duties and Responsibilities:

  • Coordinates scheduling for appointments, meetings, conferences. Makes travel arrangements. Confirms appointments and reservations. Receives and screens calls, mail and visitors. Responds to inquiries and initiates fact-finding to resolve issues as appropriate.
  • Manages and completes all monthly accounting necessary for EVP & COS including credit card statements, reimbursements, etc.
  • Assists in the preparation of materials for the Board of Regents Committee meetings. Attends committee meetings and prepares minutes. Coordinates as necessary with the Office of Board Affairs.
  • Provides support to the President’s Office staff as needed at the direction of the EVP & COS including greeting visitors, answer phones, and other administrative tasks.

Required Qualifications:

  • At least six years of administrative support experience in higher education.
  • Bachelor's degree preferred.
  • Experience with suite of Microsoft Programs.
  • Demonstrated ability to exercise good judgement in a variety of situations.
  • Strong written and verbal communication skills.
  • Demonstrated ability to ensure utmost confidentiality and discretion at all times.

Seton Hall University is committed to programs of Equal Employment Opportunity (EEO) and the principles of affirmative action.

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