Administrative Assistant IV 046816

Administrative Assistant IV 046816

We are searching for an experienced Administrative Assistant IV 046816 at our Detroit campus location.

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society.

Essential Functions (Job Duties):

Prepare and monitor detailed budgets; oversee and monitor a large number of complex general fund, designated and restricted accounts; review and prepare revenue and expenditure reports to ensure budgetary guideline compliance. Develop complex budget proposals and projections which support management objectives and comply with University guidelines. Perform cost analysis to identify areas of savings and maximizing the use of revenues allocated.

Prepare complex and varied statistical activity reports, summaries and analyses to keep administrative head appraised of financial status of unit. Direct and supervise billing system function to guarantee effective revenue generation.

Oversee personnel activities and paperwork processing for department which includes monitoring staffing levels, selection and evaluation of non-exempt and temporary support staff and preparing, maintaining and processing payroll and personnel actions and records. Possess signatory authority for unit.

Attend various committee meetings and task forces representing the department to outside professional agencies, institutions, administrators and internally to various University units. Establish operational policies and procedures and evaluate effectiveness of existing systems and services; implement changes as necessary.

Develop and execute administration policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Manage business affairs, service and support functions of department. Develop new programs to ensure increased efficiency of unit.

Oversee and coordinate building operation and maintenance requests, diverse auxiliary services and equipment/stock inventories. Provide direction to professional staff in development or methods and procedures.

Perform related work as assigned.

Qualifications:

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience.

Extensive knowledge of complex accounting procedures and practices.

Extensive knowledge of the principles and practices of public or business administration.

Extensive knowledge of and experience with University policies, procedures and regulations.

Extensive supervisory experience required.

Ability to communicate effectively with others.

Strong analytic and organizational skills.

Strong oral and/or written communication skills.

Reasonable knowledge of and experience with PC and computer based application and local area network technologies.

Considerable knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, etc.

Ability to establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.

School/College/Division:

H18 - Pharmacy & Health Science

Primary Department:

H1801 - Deans Office Pharmacy/Health Sci

Job Type: Full Time

Job Category: Staff/Administrative

Funding/Salary Information:

Compensation Type: Annual Salary

Salary Minimum: 56,657

Salary Hire Maximum: 67,992

Working Conditions:

Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: https://wayne.edu/coronavirus. Vaccine verifications can be uploaded using the following link: https://go.wayne.edu/vaccine-verification.

Job Openings: 1

Reposted Position: Yes

Reposted Reason: Extended Search Opportunity

Prior Posting/Requisition Number: 046816

Background Check Requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the University will inform you if a background check is required.

Equal Employment Opportunity Statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.