Skip to main content

This job has expired

Executive Assistant to the Vice President for Academic & Student Success

Employer
Community College of Philadelphia
Location
Pennsylvania, United States
Salary
Salary Not specified
Date posted
Nov 16, 2022

View more


Community College of Philadelphia


General Description

Reporting to the Vice President, the Executive Assistant to the VP for Academic and Student Success oversees various administrative functions related to the day-to-day operations of the Academic and Student Success division. This position demonstrates strong decision-making and judgment in responding to various internal and external constituents on behalf of the Vice President. The Executive Assistant manages the Vice President's calendar to include coordination and prioritization of internal and external meetings, travel arrangements, and the creation and dissemination of meeting materials, agendas and minutes for VP facilitated meetings; and establishes work procedures and standards to improve administrative efficiency and effectiveness, while ensuring compliance with College policies and procedures.


Specific Responsibilities
  • Oversee various administrative functions related to the day-to-day operations of the Academic and Student Success Division.

  • Assist the Vice President in responding to matters requiring comprehensive knowledge of department policies and procedures.

  • Establish work procedures and standards to improve administrative efficiency and effectiveness, while ensuring compliance with College policies and procedures.

  • Demonstrate strong decision-making and judgment in responding to various internal and external constituents on behalf of the Vice President, directing inquiries, or providing the required information in an efficient and appropriate manner.

  • Respond to various types of inquiries and correspondence; initiating, screening and proofreading documents on behalf of the Vice President.

  • Manage the Vice President's calendar to include coordination and prioritization of internal and external meetings, travel arrangements, and the creation and dissemination of meeting materials, agendas and minutes for VP facilitated meetings.

  • Coordinate correspondence, requests and information related to divisional activities.

  • Assist in the preparation of agenda materials for board and various committee meetings.

  • Prepare, process, and/or monitor a variety of forms, records, reports and other documents related to the administrative functions of the division.

  • Monitor expenditures, process budget documents and purchase orders; preparing expense reports and invoices for payment.

  • Assist the division with special projects and department-related activities, as needed.

  • Work extended hours, as needed.

  • Other duties as assigned.


Minimum Qualifications
  • Associate's degree or equivalent college credits required.





  • Five (5) or more years of relevant work experience in a senior level administrative assistant role required.



  • Excellent organizational skills, including the ability to prioritize and multi-task in a fast paced work environment required.

  • Excellent verbal and written communication skills required, including the ability to communicate with tact and diplomacy is required.

  • Advanced level proficiency in the use of Microsoft Word and Outlook required.

  • Intermediate level proficiency in the use of Microsoft Excel and PowerPoint is required.

  • Strong initiative and demonstrated ability to work well independently is required.

  • Ability to work extended hours, as needed, is required.

  • Strong attention to detail and accuracy is required.

  • Ability to demonstrate sound judgment and decision-making is required.

  • Ability to maintain sensitivity, understanding and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds required.


Preferred Qualifications
  • Bachelor's degree preferred. Any and all degrees must be from a recognized institutional accreditor.

  • Previous work experience in a college, academic office is preferred.


Work Location
Main Campus

Special Instructions to Applicants

THIS POSITION IS ELIGIBLE FOR PARTIAL REMOTE WORK

Interested persons should complete an online application

Cover letter of interest and resume REQUIRED

Names and contact information of 3 professional references OPTIONAL

Review of applications will continue until the position is filled.

Applicants must be legally eligible to work in the U.S. Community College of Philadelphia is an Affirmative Action, Equal Opportunity and Equal Access Employer. The College encourages applications from individuals from traditionally underrepresented groups.



Salary Grade or Rank
8

Salary Range
$20.00 - $33.27

Job Posting Open Date
11/14/2022

Type of Position
Confidential

Employment Status
Full-Time

Supplemental Questions
Required fields are indicated with an asterisk (*).
  1. * How did you hear about Community College of Philadelphia?
    • CareerBuilder.com
    • HigherEdJobs.com
    • LinkedIn
    • The Chronicle of Higher Education
    • Indeed.com
    • InsideHigherEd.com
    • Community College of Philadelphia Website
    • HBCU Career Center
    • Higher Education Recruitment Consortium (HERC)
    • Al Dia DIVERSECity Career Fair
    • Neighborhood Job Fair & Resource Village (Temple University)
    • Other
  2. * If your answer to the above question is Other, please note the source below. If this question does not apply to you, enter N/A.
    (Open Ended Question)
  3. * What is the highest level of education you have completed?
    • No Response
    • High School/GED
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • Doctorate
    • Other
  4. * Do you have five (5) or more years or relevant work experience in a senior level administrative assistant role?
    • Yes
    • No
  5. * Do you have previous work experience in a college, academic office?
    • Yes
    • No
  6. * Do you have the ability to work extended hours, as needed?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. References

PI197092894

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert