Assistant Director of Facilities Planning, Maintenance

Assistant Director of Facilities Planning, Maintenance & Operations

Salary: See Position Description
Closing Date:
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

PRIORITY SCREENING DATE: September 9, 2022
Open Until Filled
All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate. Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an inclusive
community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2020-2021 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (7%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

Position Overview
Reporting to the Director of Facilities Planning, Maintenance & Operations, the Assistant Director of Facilities Planning, Maintenance and Operations plans, organizes and directs operations and employees in the areas of maintenance, grounds and operations activities for the district. The incumbent will act in the absence of the Director of Facilities Planning, Maintenance and Operations.

Essential Functions

• Plan, organize and provide daily supervision of a variety of programs, projects and activities related to maintenance, custodial, grounds, facilities planning, enhancements, warehouse and mail services, safety and health hazards.
• Assist in the development of plans, specifications, bid documents and related materials; evaluate bids and recommend award of contracts for capital outlay projects, equipment and major repairs.
• Assist in the preparation and development of budgets for maintenance, custodial, grounds, warehouse, deferred maintenance and one-time funded projects; review and approve maintenance and operations requisitions within budgetary limitations.
• Provide technical expertise, information and assistance regarding assigned functions; supervise skilled workers in the performance of new construction, major repairs and alternations of District facilities.
• Assist in the development of plans and specifications for work to be completed; review cost estimates submitted by outside contractors; recommend or determine equipment and materials to be purchased.
• Communicate with other administrators, vendors, State and government agencies and contractors to coordinate activities and programs, resolve issues and conflicts and exchange information.
• Inspect buildings, equipment and grounds for fire, safety and health hazards; recommend or require proper elimination of hazards; inspect buildings relative to energy usage and savings; evaluate and recommend cost-saving methods.
• Supervise and evaluate the performance of assigned staff in accordance with District guidelines, personnel policy and procedures and collective bargaining contracts; participate in screening committee meetings and other committees as necessary; plan, coordinate and arrange for appropriate training of staff.
• Utilize Maintenance Management Software (i.e., School Dude) to plan and implement a systematic program of preventive maintenance; establish priorities for maintenance and special projects; develop procedures to assure that routine and emergency maintenance needs are resolved.
• Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to facilities and other assigned functions.
• Assure compliance with laws, codes, regulations, and health and safety precautions related to maintenance and operations activities.
• Consults with engineers on heating, mechanical and electrical requirements of new and renovated buildings; maintain utility and energy management systems.
• Maintain inventory records of fixed assets; prepare documentation, evaluate and recommend disposition of surplus property.
• Plan, coordinate and direct administrative functions such as key control, telephone usage and equipment, and hazardous materials management.
• Attend, conduct and participate in meetings, seminars, committees and conferences.
• Perform other related duties as assigned.

Requirements & Desirables

REQUIREMENTS
1.) A Bachelor's degree or an equivalent combination of education and experience.
2.) Five years' experience in the maintenance and operations of a facility and journey-level experience in at least one of the building trades.
3.) Five years of increasingly responsible management/supervisory experience in the area of maintenance, operations, and facilities.
4.) Minimum of three years journey-level experience in the operation, repair and maintenance of facilities equipment with a thorough understanding of electrical, mechanical and hydraulic systems, emergency generation and distribution and life safety systems.
5.) Computer literacy in Window's based software environment.
6.) A valid California driver's license.
7.) Willingness to obtain required certifications for facilities and grounds activities.
8.) Demonstrated sensitivity, knowledge, and an understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

OTHER REQUIREMENTS

• Incumbent must be available for, and respond to, call-ins during off hours and weekends as requested.
• The incumbent will be required to satisfactorily complete and obtain appropriate certifications and or licenses i.e. (Cal OSHA certificates, Hazmat, IPM, Qualified Applicator, Back-Flow Preventer, etc.) in areas as required within two years after start of employment.

KNOWLEDGE, SKILLS, AND ABILITIES (Desirable Attributes & Skills)
KNOWLEDGE is required to: perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats and/or present information before groups; and solve practical problems. Planning, organization and direction of a maintenance and operations department. Budget preparation and control. Modern practices, procedures and equipment used in building, grounds and equipment maintenance and repair. HVAC systems and primary and secondary power distribution systems. Building and Fire Codes. Modern office practices, procedures and equipment. Principles and practices of administration, supervision and training. Cost analysis techniques. Applicable laws, codes, regulations, policies and procedures. Contract preparation and administration. Modern management theory and practice in higher education and unionized environments.

SKILLS are required to: perform multiple technical tasks with an occasional need to upgrade skills due to changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: adhering to safety practices; operating equipment used in the computer labs and classrooms; preparing and maintaining accurate records; and operating standard office equipment including pertinent software applications. Use of new or additional equipment or software brought about by new technology shall be incorporated consistent with the level of responsibility and complexity of this job.

ABILITY to: effectively communicate verbally and in writing with District employees, building occupants, contractors, and property management personnel. Provide technical expertise regarding maintenance and operations activities and functions and supervise skilled trades' personnel in the performance of their duties. Formulate and develop cost-saving plans for assigned areas of responsibility. Prepare and maintain budget, financial and statistical records. Train, supervise and evaluate personnel. Ability to develop and maintain positive and constructive working relationships with subordinates, peers, and customers internal/external to the college. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately, problem solve and adopt an effective course of action. Meet schedules and time lines. Work independently with little direction. Plan and organize work. Direct the maintenance of a variety of records and files related to facilities and other assigned functions. Support District Diversity goals and activities to foster an inclusive environment and demonstrate sensitivity to and respect for a diverse population.

CONDITIONS OF EMPLOYMENT

Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.

Criminal Justice/Fingerprint Clearance.

COVID-19 Vaccination Status: All employees new to the District who access campuses or other District facilities, and/or participate in off-site work in-person for the District, must be fully vaccinated against COVID-19, prior to employment unless approved as exempt due to verified medical or religious reasons (as defined in federal or state laws and regulations).

California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.

DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.

Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

Cover Letter (cover letter)

Resume (resume)

Transcript conferring Bachelor's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #1, above. (transcript)

STATEMENT - Please provide a response to the following prompt (one page maximum; other): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional effectiveness. Please tell us how you would contribute to our mission of providing equitable opportunities for all members of our diverse college community.

Applicants who also hold a Master's degree are encouraged to attach a copy of their graduate transcript in addition to their undergraduate transcript. NOTE: Unofficial transcripts are acceptable for application purposes, as long as they confer the degree; official transcripts would be required upon hire.

Supplemental & Salary Information

CLASSIFICATION CATEGORY
The Assistant Director of Facilities Planning, Maintenance and Operations is a classified administrative position, in compliance with all applicable sections of the California Education Code.

SALARY INFORMATION
FLSA Status: Exempt
Salary Grade: Management Level 3
Full Salary Range: $131,016 to $166,116 annually.
Starting Salary Range: $131,016 to $140,220 annually (Step 1 to Step 3). Background and experience will determine placement. Normal entering step is Step 1.

Please refer to the Management Salary Schedule on our Human Resources web site for detailed information.

SELECTION PROCESS

Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.


To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3655231/assistant-director-of-facilities-planning-maintenance-operations?pagetype=promotionalJobs
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