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TRIO Compliance Manager-TRIO

Employer
University of Central Oklahoma
Location
Oklahoma, United States
Salary
Salary Not Specified
Posted Date
Nov 15, 2022
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Position Overview:

Administers the budget and operational compliance of UCO TRIO Programs. Audits and evaluates fiscal policies and budget management procedures. Develops budgetary controls and prepares financial reports. Collaborates with Senior Directors to develop operating budget drafts for submission to U.S. Department of Education. Oversees control of budget, including collection, custody, investment, disbursement, accounting, and auditing of all federal funds. Plans and develops, in coordination with Executive Directors and Senior Directors, policies and procedures governing cost principles. Informs grant personnel of changes or interpretations of policies or procedures. Contributes to staff meetings for dissemination of pertinent information. Trains grant units and evaluates program efficiencies and workflows in conjunction with senior leadership. Prepares budget reports and contributes to evaluation reports. Monday to Friday, 8am - 5pm, flexible scheduling with supervisor coordination. Remote 2 days per week with supervisor coordination, if supported by business functions and no scheduling conflict.

Department Specific Essential Job Functions:

This position provides compliance overview of budget management and internal controls for federal TRIO grant programs. The Compliance Manager will be responsible for monthly, quarterly, and annual budget reports and will work in conjunction with program leadership to develop best practices for budget management. The Compliance Manager will apply extensive knowledge of regulatory requirements, including the Code of Federal Regulations, to assess the operations of grant programs. The position will develop training, in conjunction with senior leadership, to create learning opportunities for new directors and other staff, as applicable, to become proficient in internal controls mechanisms and budget systems. The Compliance Manager will participate in audit resolution and strategic planning for the improvement of program practices.

Job Level:

Scope & Impact: Manager positions at UCO positions have responsibility for coordinating the operational and people resources of a particular activity. These positions are responsible for day-today effectiveness of their respective area, for working with staff and stakeholders to solve problems, and to recognize and escalate issues and opportunities.

Communication & Interaction : Communicates guidelines for project and service delivery. Interprets instructions and policies. Uses diplomacy and communication skills in structured settings.

Effective Knowledge: Demonstrates skill at planning, organizing, and facilitating. Applies knowledge of employment regulations, policies, and procedures. Incorporates budgetary information to manage resources. May apply functional area expertise to solve problems.

Problem Solving & Judgement : Identifies and resolves issues; uses judgment to escalate where appropriate. Anticipates potential problems and recommend potential solutions. Coaches assigned employees to improve quality.

Budget Authority: Has responsibility for project timelines and budgets. Coordinates and allocates resources relevant to assigned area. Has limited signature authority for purchases or payroll.

Policy & Procedure Authority: Primarily responsible for monitoring policy compliance. May make recommendations regarding policy change. Limited authority to grant exceptions within specific parameters.

Reporting Relationships : Generally, reports to a director-level. In very large departments, s/he may report to an Assistant Director or faculty chair. May undertake some responsibilities of the Director in his/her absence, but generally cannot act on behalf of the Director in her/his absence.

Supervisory & Team Leadership Responsibilities : The primary duty of this role is the management of staff. The role must qualify for exemption under FLSA by having at least two regular full-time direct reports. Typically oversees individual contributors and support staff. May lead a team to deliver a particular service. Does not typically oversee professionals or subordinate managers. Managers determine the distribution of work of other employees, plans and schedules resources, and make employment related decisions or recommendations about a combination of the following: hiring/transfer, performance evaluations, compensation adjustments, promotions, reclassifications, or discipline. Tracks completion of work in relation to deadlines or milestones. Reviews work quality and makes suggestions for improvement.

Qualifications Required:

Experience working with accounting and internal controls functions of federal TRIO budgets. Experience with audit processes for federal grants. Bachelor’s degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in federal grant management accounting. 5+ years of experience with leading, planning, including program development and innovation, program prioritization, and assessment. Appropriate profession accomplishments and credentials.

Qualifications Preferred:

Demonstrated history of work of 5+ years of accounting, budget development, fiscal accountability, and internal controls of federal TRIO grant programs.

Will this employee supervise others?

Yes

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

Experience Required:

Requires a bachelor's degree in accounting, business or related field plus 2+ years of relevant budgetary experience in chosen field or 5+ years of equivalent work experience that provides knowledge of and exposure to fundamental theories, principles, and concepts. Requires the application of expertise in a chosen field to achieve results. Well-versed in the workings of the UCO campus as well as in the scope of the TRIO programs.

Experience Preferred:

Bachelor's degree in business, accounting, finance, or related field. Appropriate professional credentials. Familiarity with federal Financial Aid requirements, U.S. Department of Education reporting structure, and federal grant compliance. Experience working in a financial aid, budget, or purchasing departments.

Knowledge/Skills/Abilities:
Ability to work well with peers, supervisor, staff and students. Excellent oral and written communication skills and organizational skills. Excellent mechanical, computing, and networking skills. Excellent computer proficiency: Microsoft Office skills, Excel budget and accounting functions, Access, and PowerPoint. Ability to work independently, handles multiple tasks simultaneously, and interacts professionally with all segments of the University community. Ability to maintain confidentiality. Must be detailed-oriented.

Will this employee supervise others?

No, this employee will NOT supervise other employees.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.

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