College Administrative Assistant I- STEM Learning Hub

College Administrative Assistant I - (Grant Funded)
Harold Washington College

The Harold Washington College STEM Learning HUB is dedicated to providing the highest quality educational experience. We offer courses which prepare students to meet their educational, professional, and personal goals. HWC had been awarded a 5-year ARCOS grant and we are currently in search of a part time college administative assistant to work in our math department. Under general supervision, this position performs administrative, personnel and fiscal services in a college administrative unit; and performs related duties as required. If you are interested in working in a fast-paced environment and enjoy working in support of students, consider joining our team.

DUTIES & RESPONSIBILITIES:

1. Types memos, letters, and reports of moderate difficulty. May incorporate charts, tables, or other illustrations in correspondences as necessary.

2. Ensures all outgoing documents are grammatically correct and error-free; may initiate original correspondence of low to moderate difficulty; maintains efficient filing system.

3. Provides other duties and responsibilities which can relieve the Administrator of clerical work, and minor to moderate administrative and business detail.

4. Schedules appointments and maintains calendars using automated and/or manual systems for the President; gathers information to prepare the Administrator for meetings and other purposes.

5. Arranges meetings and other gatherings at the request of the Administrator; orders necessary food and/or beverages for attendees; maintains expense histories for these events.

6. Opens and screens all incoming mail for the Administrator. Disseminates mail to appropriate administrators if possible; locates and attaches appropriate files(s) to correspondence to be answered by President and/or other administrative staff.

7. Greets and screens all incoming calls and visitors; provides necessary information to individuals as appropriate and necessary; directs others to proper department and/or employee at the colleges; announces visitors to the Administrator.

8. Provides necessary guidance to part-time employees working in the department including assigning work, monitoring progress and ensuring completeness; maintains attendance records; informs the Administrator of any significant work problems with staff; follows-up with administrators and other college personnel on assigned projects.

9. Adheres to CCC Customer Service Excellence standards.

10. Performs other duties are assigned.

QUALIFICATIONS :

1. High school diploma with significant exposure in secretarial field. Associate's degree in secretarial or business science preferred.

2. Three years of progressive secretarial experience to higher level managers or executives required.

3. Proficiency using personal computers and applicable software which may include WordPerfect, Lotus, Excel, dBase, and others necessary; must be willing to adapt to changes in computers as college continues to automate its processes.

4. Must be able to work well with employees at all levels of the organization, in addition to students and other customers; must be able to handle all situation with tact, persuasiveness, and diplomacy; must be willing to seek new ideas to improve effectiveness of the District.

5. Excellent writing and verbal communication necessary; must be able to compose memos and letters of low to moderate difficulty.

6. Must be self-directed innovative, able to prioritize and meet deadlines in a timely manner.

We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.

Harold Washington College , located at 30 East Lake Street in Chicago's Loop, is a student-centered institution that empowers all members of its community through accessible and affordable academic advancement, career development and personal enrichment. At HWC, employees contribute to the success of our students while enjoying competitive compensation and outstanding benefits packages. Build your future at City Colleges of Chicago and ensure more students complete their curricula - college-ready, career-ready and prepared to pursue their life’s goals. This is an exciting time in the history of City Colleges of Chicago (CCC), District 508, the largest community college system in Illinois and one of the largest in the nation.