[C22-097] Assistant in Business Services

[C22-097]

Assistant in Business Services

Fiscal Affairs - Travel Office

Central Connecticut State University invites applications for an Assistant in Business Services within Fiscal Affairs’ Travel Office. The Assistant in Business Services is responsible for performing a variety of duties associated with accounts payable, state vendor offset, travel authorizations and reimbursements, records storage management, petty cash operations and other business office functions as assigned. 

Supervision:

Not applicable.

Position Responsibilities:

Processes vendor invoices/vouchers for payment, processes inter-agency invoices against bond payments, updates vendor information in systems and resolves and responds to inquiries on payment status for internal and external customers.

In collaboration with IT, runs and distributes annual 1099 tax forms.

Compiles data and processes journal entries, zero balance account wire transfers, and reports as required for accounts payable. Calculates long-term group disability insurance monthly premiums. 

Maintains the operation and recordkeeping process for travel management systems for Accounts Payable. Reviews and audits travel authorizations and vouchers for travel reimbursements. Maintains the cash advance system for travel including all cash advance reporting. Maintains all databases and forms associated with the travel authorizations and reimbursement processing.
Prepares monthly petty cash log and reconciliations

Coordinates storage records management with Finance and IT departments in accordance with State Record Retention policy and GLBA regulations.

Performs general accounting and finance duties including analysis, reconciliation, and corrections of various financial accounts and reports. Compiles data and prepare reports, statements, studies and analysis as required.  Monitors and reviews key data and documents for consistency, accuracy and reasonableness. 

Performs other duties and responsibilities related to those above which do not alter the basic level of responsibility of the position.

Required Qualifications:

• Bachelor’s degree in accounting, finance, or business administration.
• Two years of experience in accounting, fiscal or business office with experience in accounts payable operations.
• Ability to use computer and associated software.

Credentials and/or experience comparable to the above may also be considered.

Preferred Qualifications:

• Knowledge of bookkeeping, financial recordkeeping, and basic governmental accounting principles and practices.

The University: The largest of Connecticut’s regional comprehensive universities, Central currently enrolls over 10,000 students. A third of its undergraduates are students of color, the largest group being Hispanic. Ninety-six (96%) percent of the students are from Connecticut. For more information about Central Connecticut State University, please visit www.ccsu.edu.

The Community: Located nine miles southwest of Hartford, New Britain is a city of approximately 72,000. Part of the Greater Hartford area of 1.2 million residents, New Britain is centrally located in the state and is within easy reach of much of Connecticut and several metropolitan areas. Nicknamed “the Hardware City” for its rich industrial heritage, it is home to Stanley Black & Decker. Important cultural institutions include the New Britain Museum of American Art and Walnut Hill Park, designed by Fredrick Law Olmstead. New Britain’s population is characterized by a high degree of racial and ethnic diversity. Currently, the U.S. Census Bureau estimates 70% of the population as White, 13% as Black or African American, 3% as Asian, and 0.2% as American Indian or Alaska Native. Currently 4.6% of New Britain’s population identify themselves in more than one racial category and 43% of New Britain’s population identify themselves as Hispanic or Latino. Fifty percent (50%) speak a language other than English in the home and 19% were born internationally. Significant portions of its population come from Puerto Rico and Poland or consider themselves to be from the African-American, Italian, or Irish ethnic backgrounds. In addition to all that greater Hartford provides, New Britain is 40 minutes from Springfield, Massachusetts two hours from Boston, and two hours from New York City. It is also part of the Hartford-Springfield “Knowledge Corridor” and, therefore, within easy driving distance of a host of private and public institutions of higher education and many cultural opportunities.

Application and Appointment: Applications must be received by December 2, 2022.

To begin the application process please visit the CCSU HR Job Opportunities at https://www.ccsu.edu/hr/faculty-management-admin.html. Select job [C22-097] Assistant in Business Services and click on the Apply button and submit the following documents:

• Letter of interest addressing qualifications for the position
• Current resume
• Names of three professional references including their titles, email address, and telephone numbers.

The Assistant in Business Services is compensated at the Administrator 2 salary level in accordance with the State University Organization of Administrative Faculty (SUOAF) Collective Bargaining Union Agreement. For more information, please visit the 2021-2025 SUOAF Collective Bargaining Union Agreement .

The State of Connecticut and Central Connecticut State University are proud to offer its employees competitive wages and a wide range of fringe benefits including voluntary and supplemental benefits.

Fringe benefits include personal, vacation and sick leave, paid holidays, medical, dental, and prescription plans, group life insurance, a choice of retirement plans, retirement health care, tuition waiver for employee and eligible dependents at any of the Connecticut State Universities (Central, Eastern, Southern or Western) as well as an array of voluntary and supplemental benefits such as Deferred Retirement Compensation plans, Dependent Care Assistance and Medical Flexible spending accounts, long term and short term disability plans.

For more detailed information, please visit CCSU Human Resources

Incomplete or late applications will not be considered. Emailed and mailed applications will not be accepted. Please redact any personally identifiable information (i.e., Social Security number, date of birth, marital status, country of origin) from any documents submitted. Please ensure your Social Security Number is not listed on any documents submitted.

For more information, contact Brian Vanderoef, Search Committee Chair, at VanderoefB@ccsu.edu .

As an affirmative action employer, Central Connecticut State University actively seeks and encourages applications from women, minorities, persons with disabilities, and individuals with protected veteran status. The University provides reasonable accommodations to qualified individuals with disabilities upon request.