Administrative/REU Coordinator - School of Computer Science - HCII

The Human-Computer Interaction Institute (HCII) is a living laboratory where we investigate the relationship between computer technology, human activity and society. Founded in 1993, the HCII is a place where we work to understand and craft technology that harmonizes with and improves human capabilities, goals, and social environments through interdisciplinary research and education in design, computer science, and behavioral and social sciences. We research how people work, play, and communicate within groups, organizations, and social structures, then we design, craft, and evaluate technologies and tools to support human and social activities.

We are seeking a dynamic and customer-focused individual to join our team. Our HCII department is seeking an Administrative/REU Coordinator to join us. You will be responsible for providing administrative support for up to six faculty members and helping to support the HCII PhD Program. You will also be assisting in other activities that directly relate to the success of the HCII department mission.

Your primary responsibilities will include:

• Maintaining individual faculty calendars or other project related calendars
• Scheduling and coordinating meetings/events. Ensuring that all needed resources (i.e., conference rooms, meals, phone, etc.) are available
• Handling expense and travel reimbursements for faculty travel and general business activity (PCard allocations)
• Arranging domestic/international travel for faculty
• Supporting events such as seminars, workshops, conferences, colloquium, retreats, etc., for both on- and off- campus locations. Your responsibilities may also include coordinating travel, transportation, meals, registration, etc. Distributing itineraries or meeting agendas; ensuring meeting materials are produced and available
• Providing general administrative support such as maintaining office supplies, copying materials, hanging posters, and any other general office and administrative support as required
• Other departmental tasks as assigned

Research Experience for Undergraduates (REU) program responsibilities:

• Involved in the full cycle of the program and providing administrative support
• Process the application progression
• Draft correspondences to faculty and potential interns
• Collect and organize data/project submissions/posters and other documents as needed
• Plan special events for the students over a 10-week period
• Procurement
• Create and maintain the filing system for maintenance of program records
• Prepare housing needs for the REU interns during the summer
• Serve as the first point of contact for all summer interns
• Other administrative/program tasks as assigned

Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School/GED required, Associate's degree preferred
• 3-5 years administrative support, office management and data entry/word processing experience required
• Strong calendar management skills
• Microsoft Office, Google applications, SIO and Oracle experience preferred.
• Excellent communication, organizational and time management skills.
• Ability to handle multiple tasks, meet inflexible deadlines, and handle confidential information

Requirements:

• Successful Background Check

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university’s current COVID-19 mitigation requirements.

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

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