Grants Specialist I/ Grants Specialist II/ Grants Specialist III

Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages a portfolio of approximately 2,500 awards annually, totaling more than $441 million in FY21. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliance, problem-solving, etc.) The incumbent will join several other research administrators in SPA and maintain a caseload of proposals or awards spanning a group of departments, colleges, centers, or institutes at UGA. Highly professional customer service drives all activities in SPA. The employee will promote application of uniform guidance, sponsor rules and regulations and UGA policies and procedures as it relates to proposal preparation and award acceptance, and provide assistance to faculty, staff, and graduate students in this regard. The employee will independently manage a caseload, possess signatory authority to bind the University, and communicate with our sponsors as appropriate.

Knowledge, Skills, Abilities and/or Competencies

Grants Specialist I

• Grants Specialist I have low levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
• Grants Specialists I work under high levels of supervision in a deadline oriented environment with frequent guidance of a mentor.
• Grants Specialist I have a strong commitment to excellent customer service and the ability to manage an entry level desk with the guidance of a mentor

Grants Specialist II

• Grants Specialist II have a mid range level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
• Grants Specialist II’s work under a mid-level of supervision in a deadline oriented environment with some guidance of a mentor.
• Grants Specialist II have a strong commitment to excellent customer service and the ability to manage an a mid level desk with some mentor guidance.

Grants Specialist III

• Grants Specialist III have high levels of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
• Grants Specialist III work under low levels of supervision in a deadline oriented environment with only little guidance from a mentor.
• Grants Specialist III have a strong commitment to excellent customer service and the ability to independently manage a high-level desk with little guidance.

All Grants Specialists

• All Grants Specialists have the ability to establish and maintain effective working relationships with university personnel, state and federal agencies and private organizations on complex matters.
• All Grants Specialists are able to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
• All Grants Specialists serve as a resource for others in the Pre-Award Office.