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Administrative Assistant

Employer
Princeton University
Location
New Jersey, United States
Salary
Salary Not specified
Posted Date
Nov 15, 2022
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Administrative Assistant

US-NJ-Princeton

Job ID: 2022-15923
Type: Full-Time
# of Openings: 1

Princeton University

Overview

The Office of the Dean of the College seeks a highly capable administrative assistant with at least five years of relevant experience to support the University’s decennial accreditation process, beginning in AY 2022-2023. Reporting to the Associate Dean of the College for Curriculum and Assessment, the Administrative Assistant for Middle States Accreditation will be primarily responsible for the assembly, preparation, and cataloguing of wide-ranging data sources required for the reaccreditation process.



To this end, they will assist with a variety of administrative tasks such as meeting regularly with MSCHE working group members to identify project needs; collecting, naming, and organizing documents and data in support of committee work; creating an online library of all accreditation materials; preparing tables and exhibits for the self-study report; collecting and curating independent work guides or other relevant materials from the academic departments; and providing word processing, proofreading and formatting for relevant reports and documentation. The Administrative Assistant may be asked to support other administrative aspects of the accreditation process as needed, such as scheduling, preparing written meeting summaries, or making logistical arrangements associated with the evaluation team site visit.

This is a twelve-month term position with potential to extend an additional six months, through the fall term of AY 2023-2024.



Responsibilities

  • Collect, review, and assemble documents required for the reaccreditation process. Create and maintain an online database of relevant reports and materials. Develop and institute a naming convention for required submissions, and monitor progress of documents collected.
  • Proofread written reports and prepare supporting materials as needed, such as tables, charts, and footnotes.
  • Meet regularly with relevant MSCHE participants (generally two - four meetings each month) and prepare written meeting summaries. Meet weekly with the Associate Dean to track completed work and plan next steps.
  • Other administrative duties as needed -- for instance, assist with scheduling or logistical arrangements associated with MSCHE business.


Qualifications

ESSENTIAL

  • Five or more years of relevant work experience, preferably in a higher education setting.
  • Excellent written and oral communication skills are essential, along with a careful eye for detail and precision in all forms of communication.
  • A collegial spirit of collaboration and a willingness to shift direction quickly as needed.
  • Ability to take initiative, set priorities, work independently, and thrive in a demanding, fast-paced environment that requires one to negotiate multiple demands.
  • Strong work ethic and commitment to completing work on a timely basis and at the highest level of accuracy and quality.
  • Outstanding professional judgment, discretion, confidentiality, and tact.
  • Excellent command of Microsoft Word, Excel, Access, PowerPoint, and Outlook; and familiarity with SharePoint.
  • A college degree is required.
PREFERRED

  • Experience within Princeton would be useful, but is not required.
  • Bachelor’s degree or equivalent.
  • Previous experience with complex projects that require close attention to detail.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI196990514

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