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Assistant Recruitment and Database Manager

Rollins College
Florida, United States
Salary Not specified
Posted Date
Nov 14, 2022

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Position Type
Faculty Positions, Professional Fields, Law & Legal Studies
Employment Level
Employment Type
Full Time
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Assistant Recruitment and Database Manager

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.

For the 14th consecutive year, Rollins College has been named a “Great College to Work For”! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Click here to learn more about our commitment to Service Excellence at Rollins College!

Benefits & Perks:
  • 25 Days - Paid Time Off (vacation, sick and personal time)
  • 10 Days - Paid Holidays
  • 5 Days - Paid College Closure Days
  • Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
  • 100% Employer-Funded Health Reimbursement Account ($125+/month)
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • Domestic Partner Benefits
  • 11.5% Employer Retirement Contributions
  • Discounted On-Campus Dining Meal Plans
  • Free On-Campus Parking
  • Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
  • Free Full Tuition for Employees and their Families
  • Pet Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Flexible Spending Accounts
  • Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
  • Plus More!

Additional Perks:
  • Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
  • Free E-Training Courses & Professional Development Opportunities
  • IT Software & Laptop Discounts (Apple, Lenovo, and more)
  • College Bookstore Discounts
  • Annual Service Awards & Recognition Programs
  • Discover what it's like to live in Orlando: Live, Work, Play and Learn
  • Plus More!

Rollins offers a competitive salary.
Click here to review our full benefits package.


The Assistant Recruiting & Database Reporting Manager for the Crummer Enrollment Management Team works with the Recruitment Manager to manage and administer end-to-end recruiting initiatives as well as support streamlined, accurate, timely and compelling reporting through the enrollment CRM, Slate. The Assistant Recruiting & Database Reporting Manager works under the direction of the Executive Director for Enrollment Management at the Crummer Graduate School of Business.

Essential Job Functions:
  • Enrollment Management
    • Conduct direct phone, email, and text outreach to prospective students at all stages in the recruiting process, as well as to deposited students to ensure matriculation.
    • Monitor and facilitate movement of applications across the admissions funnel in the CRM system.
    • Coordinate, manage, and attend recruitment-related events, engaging prospective students and making presentations primarily for the Early Advantage and Professional MBA programs.
    • Work with the Executive Director of Enrollment Management to promote the Crummer Graduate School of Business degree programs through relationships with alumni, faculty and administrators of Rollins, as well as other schools, and corporations.
    • Lead the school's collegiate and partner school recruiting efforts to build and sustain candidate pipelines for the Early Advantage MBA program.
    • Work collaboratively with faculty, staff and senior-leadership of the College; have effective interactions with prospective and current students, alumni, and other constituencies.
    • Complete special projects and reports for the Dean and/or Executive Director of Enrollment Management.
  • Database Reporting
    • Convert raw data, analyze, and visualize trends to influence strategic, quantifiable initiatives for the development of recommendations to achieve or modify recruitment initiatives.
    • Evaluate, recommend and implement operations processes and procedures seeking to find efficiencies and new ways of leveraging Slate.
    • Work closely with Crummer Marketing and Communications team to develop and refine email marketing campaigns, and manage applicant and prospect data and mailing lists for ongoing communications in support of achieving enrollment goals.
    • Sit on the Crummer Marketing Group committee.
    • Analyze, develop, and maintain quality control in management of admissions information to ensure data integrity.
    • Manage Slate and reporting software; design reports and other tools to increase self-sufficiency for the Crummer Admission team.
    • Manage retrieval and uploading of applicant data and supplemental documents.
    • Collaborate with Crummer Marketing and Communications team to ensure timely, accurate data entry to kick off communication sequence and to avoid applicant backlogs.
    • Monitor database integrity by identifying and correcting errors.
Minimum Qualifications
& Education:
  • At least 4 years of related work experience (i.e. sales, customer service, or marketing).
  • Bachelor's degree in Business, Marketing or related field.
  • Strong organizational and problem-solving skills; ability to use tact and good judgment in resolving work problems.
  • Ability to communicate effectively both orally and in writing; strong public speaking and presentation skills.
  • Ability to contribute ideas to improve internal processes.
  • Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
  • Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
  • Knowledge of computer software/data entry operations, developing queries, and report writing.
  • Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
  • Demonstrated experience working independently and as part of a team with excellent interpersonal skills.
  • Ability to apply technology to recruitment and admissions processes and communications; proficiency in using Microsoft Office products (Excel, PowerPoint, Word, Outlook).
  • Experience interpreting and applying local, federal, and state regulations to admissions decisions.
  • Must exercise sound judgment and decision-making by ensuring interpretation and communication of policies and procedures are consistent and accurate.
  • Must be able to prepare and deliver presentations to a variety of groups (prospective students, faculty, staff, etc.) as needed.
  • Possess a valid driver's license, or ability to obtain an Florida driver's license within 30 days of accepting the job, and acceptable MVR are required.


  • Masters Degree.
  • Work experience in admission/recruiting or sales.
  • Work experience in Slate CRM and/or Banner system.
  • MBA program and enrollment knowledge.
  • Knowledge of MBA curriculum.

Work Environment:
  • Campus-based, front-facing customer service position, working in an office environment.
  • Regular use of a computer and databases.
  • Travel and participate in various work-related events (local, domestic, and international).
  • Flexible scheduling, including evenings and weekends, may be required on an “as needed” basis.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:
  1. Cover letter
  2. Resume

Screening of applications will begin immediately.

About Crummer
Graduate School of Business:

The mission of the Crummer Graduate School of Business at Rollins College is to develop global business leaders and innovators through a high quality, integrated, experiential education that prepares them to add significant value to their organizations and communities. Through their drive to bring this mission to life, the Crummer Graduate School of Business at Rollins College has been recognized nationally and internationally by some of the most well-respected organizations in the business world. A graduate business degree should do more than provide you with credentials. It should equip you with connections and resources for life - that is the Crummer Advantage.

Click here to learn more about the Crummer Graduate School of Business!

About Rollins College:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth. to learn more, please click here.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status:


Service Months:


To apply, visit jeid-08cd5d23b44ca740a7b646dbdd42d1c1
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