Assistant to the Vice President for Institutional Advancement

(posted 11/11/22)

Hollins University in Roanoke, Virginia is seeking qualified candidates for the position of Assistant to the Vice President for Institutional Advancement.

About the Role

The assistant serves as the primary administrative support person for the Vice President for Institutional Advancement. Other responsibilities include supporting the day-to-day operations of the Institutional Advancement division, performing a wide variety of administrative functions, and serving as a liaison with the President’s Office administrative staff on appointment scheduling, travel coordination, and Board of Trustees member support.

Specific duties include the following:
  • Maintaining the calendar for the vice president and scheduling meetings and calls
  • Arranging travel and meeting plans, itineraries, documents, and information packets for the vice president and for any of the president’s travel associated with Institutional Advancement events and activities
  • Preparing and editing electronic and print communications for the vice president as needed
  • Maintaining accurate division accounting/budget records and preparing check requests for all budget accounts
  • Working with the Institutional Advancement team to prepare regular reports and action items for the President’s Office as needed
  • Coordinating meetings and taking notes for the Institutional Advancement Committee of the Board of Trustees
  • Designing, implementing, and managing comprehensive filing systems ensuring confidentiality
  • Coordinating Institutional Advancement staff offices moves and supply needs
Position Qualifications

Successful applicants must have the following qualifications and experience:
  • High school diploma or equivalent
  • Minimum of three years of relevant experience
  • Proficiency with Microsoft Office and multifunction printers
  • Excellent written and verbal communication, interpersonal, customer service, and public relations skills
  • Excellent organizational, multitasking, time management, project management, detail, and accuracy skills
  • Exemplary analytical, problem-solving, and decision-making skills
  • Ability to manage confidential and sensitive information and maintain discretion
  • Abilities to work in a fast-paced environment with constant interruptions and fluctuating priorities and to meet deadlines
  • Abilities to work independently, as a member of a team, and without supervision at times
  • Ability to work effectively with all university constituencies including faculty, staff, students, parents, alumnae/i, trustees, donors, and guests
  • Ability and willingness to occasionally work outside normal business hours in support of division activities (board meetings, opening of academic year, commencement, reunion, etc.)
Preferred candidates will have the following:
  • Two years of college
  • Previous experience in an administrative support role in higher education
  • Previous experience working in or managing a professional office setting
  • Ellucian Banner or equivalent database experience
  • Knowledge of and experience with Hollins University
  • United States driver’s license with minimal violations
Application Process

Qualified candidates should submit a cover letter and resume to . Candidates are encouraged to comment in their cover letter on how their contributions will further the university’s efforts to ensure the success and inclusion of all members of its community. Review of applications will begin immediately and will continue until the position is filled. Semi-final candidates will be asked to submit contact information for three references. Once the selected candidate accepts a contingent employment offer, a motor vehicle background check will be conducted if the candidate has a United States driver’s license.

About Hollins

Hollins is an independent, liberal arts university offering undergraduate education for women and selected graduate programs for men and women. Founded in 1842 as Virginia’s oldest chartered women’s college, Hollins provides abundant opportunities to students for research, study abroad, and leadership training, and provides access to real-world experience through internships around the globe supported by an extensive alumnae/i network.

Hollins is an equal opportunity employer and is strongly committed to promoting diversity and inclusivity at every level of the university. Persons of all genders; persons with disabilities; persons of all racial, ethnic, and cultural backgrounds; and first-generation college graduates are encouraged to apply.

For more information about Hollins, please visit our website ( ).

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