Administrative Coordinator, Faculty Affairs

Description

Seeking a dynamic, organized, systems thinker to support the Vice President of Academic Affairs office and Dean of the Faculty. This position manages the faculty appointment process and electronic system for all new faculty appointments, tracks and administers classification changes, coordinates and faculty reviews. Serves as the faculty information system leader and is the primary point of contact for faculty data for reporting to the Board of Directors and other internal and external stakeholders. Runs reports for individuals or departments as needed.

This is considered a full-time hourly benefits eligible position. The salary range for the position is $25.45 - $31.80 per hour.

Requirements

Essential Functions:

• Manages Academic affairs data.


• Creates faculty contracts and coordinates faculty reviews.


• Monitors and implements changes to academic policies.


• Supports faculty meetings, including scheduling, recording meeting minutes, and disseminating information as appropriate.


• Helps track and execute elections for Faculty committees.


• Coordinates Faculty academic leave program in collaboration with Dean of Faculty Research & Development.

Qualifications

Education:

• Bachelor's degree required.

Experience:

• 3-4 years previous administrative experience. Previous experience in an academic setting preferred.

Knowledge, Skills, & Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.


• Demonstrated success in following through and completing projects. Ability to take initiative and ownership of projects.


• Ability to routinely and independently exercise sound judgment in making decisions.


• Technical understanding of complex processes, governance structures, and procedures.


• Acquires knowledge for new technology and policy/procedure revisions.


• Preferred knowledge of disciplinary structures of higher education.


• Excellent organizational skills and attention to detail. Ability to prioritize, multi-task, and assign work to others.


• Strong verbal and written communication skills. Excellent customer service and interpersonal skills.


• Must handle confidential information discreetly.

Physical Demands:

• Constantly perform desk-based computer tasks.


• Frequently sitting.


• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.


• Rarely twist/bend/stoop/squat, kneel/crawl.


• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.

Other:

Offer is contingent upon successful completion of a criminal background check.

Covid-19 vaccination, including booster if eligible, is a condition of employment. For more information follow this web link:

https://www.middlebury.edu/office/covid-19-updates...

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

• Middlebury Colleges offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, Middlebury offers a generous time-away program - up to 34 days per year during the first two years of service, increasing as the term of service lengthens. Middlebury employees are eligible for robust educational assistance programs as well as free or reduced rates for cultural events and use of sporting facilities (including the College's golf course and Nordic and alpine ski area). The result is a very high quality-of-life in a gorgeous setting.


• Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events. In addition, the card allows door access to certain campus buildings. Spouses or domestic partners of benefits-eligible employees are eligible to receive a Spouse/Partner card with the same privileges as the employee card (except door access).


• Discounts on season passes at Middlebury College Snow Bowl, the Ralph Myhre Golf Course and the Rikert Ski Touring Center.


• Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees.

• A full listing of our benefit offerings can be found on our website by following this web link: https://www.middlebury.edu/office/human-resources/...


• Or click see some of the other fun perks of working at Middlebury, whether in Vermont or Monterey!

Come join us and be a part of our team!

To apply visit https://apply.workable.com/middleburycollege/j/B01ED545FA/.

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