Purchasing Coordinator

Position Information

Position Information



Career Opportunity Number 22-155 Position Title: Purchasing Coordinator Location Administrative Center Position Type: Full-Time Class Category Classified Staff Job Open Date 11/11/2022 Job Close Date 11/27/2022 Open Until Filled No Initial Screen Date: 11/23/2022 Minimal Qualifications:
* Associate degree (A.S., A.A.) or two-year technical certificate.

* Three 3 years of experience in purchasing support or related area.

* Minimum Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Preferred qualifications:
Preference will be given to individuals who possess :

· Bachelor’s degree preferred.

Work Hours
Normally scheduled Monday through Friday; however, may be required to work other shifts to include evenings and/or weekends. Schedule subject to change based upon department needs. Compensation The annual salary is $49,935. A competitive benefit package is included. Special Instructions to Applicants
PLEASE NOTE :

• Cover letter, resume, and transcripts are required and must be attached to the online application in order to receive any consideration.

• Interviews will be conducted by a hiring committee.
• We offer all full-time employees medical, dental, vision, and life insurance plans, as well as retirement, 403b, employee assistance, and flexible spending and health savings account. We have a generous time-off policy including vacation, sick/personal days, holidays, and paid spring and winter break.

We can’t wait to show you why Metropolitan Community College is a great place to work! Class Summary

This is the second level in the Purchasing series. Incumbents coordinating district-wide purchasing activities. Major duties and responsibilities include: creating quotes, bids and RFPs; collaborating with districtwide personnel in developing purchasing specifications; recommending award of contract; administering districtwide procurement cards such as troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjust spending limits; reconciling monthly statement through accounting journals; maintain purchase order system including order approval, change and close, and budget check; maintaining and updating purchasing website.

• EOE /M/F/Vet/Disabled

Typical Essential Duties

• Coordinates all operations related to the acquisition of District-wide furnishings; work may involve assigning work to staff; ensuring process and operational efficiency; and ensuring compliance with applicable policies and procedures.
• Prepares quotes, bids, and RFPs; collaborates with District-wide personnel in developing purchase specifications; and makes recommendations for awards; work may involve researching, compiling, and analyzing procurement- and financial-related information.
• Administers District-wide procurement cards; work may involve troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjusting spending limits, and reconciling monthly statements.
• Maintains purchase order systems; work may involve approving, changing, and/or closing orders; reopening or closing purchase orders; and reviewing budgetary information.
• Prepares and maintains reports, records, forms, and other documentation, and maintains and updates purchasing databases and websites, to ensure timely and accurate documentation, and compliance with applicable laws, policies, and procedures.
• Coordinates with and/or serves as a liaison to staff, faculty, vendors, the legal department, and other internal/external staff, departments, and/or agencies to communicate information, resolve issues, and facilitate departmental operations.
• Performs other duties of a similar nature or level.

• This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Knowledge

• Procurement principles and practices;
• Product and service research methods;
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
• Contract administration and maintenance principles and practices;
• Accounting practices and processes;
• Negotiation practices;
• Basic budgeting principles;
• Service and material sources and suppliers.

Skills

• Using a computer and related software applications;
• Processing requests for procurements;
• Conducting research;
• Preparing and maintaining a variety of records and reports;
• Obtaining and interpreting market prices and trends;
• Developing and analyzing complex solicitations, specifications, and conditions for bids and proposals;
• Interpreting contractual terms and conditions;
• Coordinating and evaluating bid and proposal solicitations;
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Positions Supervised

• No staffing table positions.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Walking and standing are required only occasionally.

Licensing Requirements

None.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education you have as conferred through an official transcript?
   • Have not completed High School/GED
   • High School/GED
   • Associate's degree
   • Bachelor's degree
   • Master's degree
   • Doctorate degree
2. * How much experience in purchasing support or related area do you have, as supported by the employment history listed on your application?
   • none
   • less than one year
   • between 1 and 2 years
   • between 2 and 3 years
   • between 3 and 4 years
   • between 4 and 5 years
   • five years or more
3. * How did you learn about this position?
   • Academic Keys
   • Chronicle of Higher Education
   • Craigslist
   • Diverse Issues in Higher Education
   • Dos Mundos
   • Employee referral
   • Facebook
   • HigherEdJobs
   • Jobs.mo.gov
   • Indeed
   • Inside Higher Ed
   • Kansas City Call
   • Kansas City Globe
   • Kansas City Hispanic News
   • LinkedIn
   • MCC Website
   • Monster
   • Other Source
   • Twitter

Optional & Required Documents
Required Documents

1. Cover Letter
2. Resume
3. Transcript 01

Optional Documents

1. Transcript 02
2. Transcript 03
3. Transcript 04
4. Transcript 05
5. Other Document 01
6. Other Document 02