Executive Assistant to the President

Job Summary

Responsible for overseeing all aspects of the Office of the President. Serves on Administrative Council and the Advisory Council for Strategic Planning. Maintains organization, communication, and confidentiality appropriate for the Office of the President.

Salary Grade

A12

Essential Functions

1. Manages day-to-day responsibilities, processes, and projects in the Office of the President.
2. Takes ownership of correspondence and scheduling with internal and external constituents on behalf of the president, when appropriate. Manages the president’s calendar and drafts formal communications.
3. Distributes work that does not require the president’s attention to appropriate campus partners, including the President’s Cabinet and other senior leadership.
4. Assists the president with developing meeting agendas for Cabinet, Administrative Council, and Advisory Council meetings. Compiles meeting notes and organizes action items and key takeaways from meetings, providing follow-up when necessary.
5. Collects information, compiles reports, and develops presentation materials.
6. Maintains an elevated level of service for those who interact with the Office of the President and fosters positive relationships with employees at all levels of the University.
7. Represents the University with a high degree of professionalism.
8. Exhibits excellent verbal and written communication skills and attention to detail in all settings.
9. Oversees record retention and archival of appropriate information.
10. Provides budgetary oversight for designated budgets.
11. Ensures continuous training and professional development for the staff in the Office of the President.
12. Demonstrates a strong commitment to continuous improvement.
13. Supports the University’s mission, vision, and values.

Other Duties and Responsibilities

1. Acts as a sounding board for the president and offers ideas and suggestions when requested.
2. Serves on committees and task forces as designated by the president.
3. Performs other duties as assigned.

Minimum Qualifications

1. Bachelor’s degree
2. Excellent technology skills, including advanced proficiency with Microsoft Office
3. Ability to examine complex situations and to articulate information to various populations
4. Excellent organizational and communication skills, and a high degree of professionalism
5. Ability to work some non-standard hours as required by Board meetings and other events

Preferred Qualifications

1. Master’s degree
2. Five years of experience in an executive assistant role with increasing responsibility

Working Conditions/Physical Requirements

Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.

Work Hours

Posting Date

10/06/2022

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Please provide three references, including name, phone number and email.

Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID -19.

Elmhurst University is a leading institution of higher education that seamlessly blends liberal learning and professional preparation to help students reach their full potential. Elmhurst University offers more than 70 undergraduate majors, 15 graduate programs, degree-completion programs for busy adults, and the acclaimed Elmhurst Learning and Success Academy for young adults with developmental disabilities. Elmhurst University is one of the Top 10 Colleges in the Midwest, according to U.S. News & World Report; and U.S. News, Money and Forbes magazine’s consistently rank Elmhurst as one of the Midwest’s best values in higher education.

Recruiting and retaining a diverse workforce is a critical component of the University’s mission, vision and core values. Our commitment stems from the belief that an institution of higher learning is enriched by the presence of diversity. Elmhurst University is an EO Employer. Elmhurst University prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, national origin, gender, sexual orientation, religion, age, creed, ancestry, veteran status, marital status, disability, or any other characteristic protected by law.

Direct Link to this Posting
https://elmhurst.simplehire.com/postings/1918