Executive Assistant for Constituent Units

Hiring Department

Mizzou Advancement

Job Description

Mizzou Advancement is seeking a dynamic team member to support the Assistant Vice Chancellor (AVC) for Advancement – Constituent Units. The successful candidate will oversee complex and strategic scheduling and high-level relationship management using excellent judgment, discretion and confidentiality as appropriate.

A successful candidate will have the following characteristics:

• Diplomatic demeanor
• Positive attitude
• Ability to keep information confidential
• Superior problem solving skills
• Impeccable judgement

And this position will have the opportunity to excel in the areas of:

Effective Communication and Professional Administrative Work:

• Assist with review and verification of fundraising performance metrics including major gift proposals, contact reports, fundraising reports for major schools and colleges at the University of Missouri.
• Review/verify information on departmental income and expense statement against departmental records and make corrections when appropriate in order to ensure that statement is accurate and complete using knowledge of University accounting procedures.
• Receive/check/approve and sign requisitions, vouchers, forms and documents for AVC (or under own signature) in order to ensure that requisition vouchers are approved/distributed in a timely manner using knowledge of appropriate purchase/expenditures to be made.
• Compile timesheets summaries (reporting all leave time) in Peoplesoft and process monthly OneCard charges.

Logistics, Scheduling and Planning:

• Provide support for a variety of external events including, but not limited to, donor recognition and fundraising activities.
• Help with scheduling meetings and appointments for AVC and other parties—via emails or phone calls—gathering and summarizing information requests for meetings as necessary.
• Book travel arrangements for AVC including flights, hotels, and other travel reservations.
• Support the coordination and scheduling of staff and volunteer committees.
• Assist with coordinating annual planning process for schools, colleges, and units.

Salary

Salary Range: $20.00 - $32.21

GGS Grade: 8

University Title: EXECUTIVE ASSISTANT

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday – Friday 8-5

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• A Bachelor’s degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired is preferred.
• One year of related experience in business administration, personnel administration, or higher education administration is preferred.
• Proficient use of PowerPoint, Microsoft Excel, Word, Outlook and Access; familiarity with PeopleSoft and Advance is preferred.
• Strong preference will be given to candidates that have excellent problem solving skills, ability to work on multiple projects at once, and professional credibility.

Other Information

As one of Missouri’s largest employers, MU staff members enjoy exceptionally competitive health, PTO and retirement plans. A few highlights:

• Health Insurance -Three plans to choose from, including our Custom Network Plan; a cost-effective insurance option that utilizes our extensive network of MU-affiliated hospitals, clinics and pharmacies.
• HSA - UM provides between $400 - $1200 in contributions to health savings accounts, depending on plans and dependents
• Dental - 100% coverage for preventative care, with no restrictions on network or non-network providers
• Vision - $0 copays on frames and contact lenses along with a $140 allowance, and a $10 copay on yearly eye exams.
• Retirement - UM will match 100% of up to 8% of eligible pay contributed to a 457(b), with a three-year vesting period on University contributions.
• Tuition Assistance - Up to 75% of tuition and supplemental fees waived for employees, and 50% waived for spouses and dependents
• Time Off - Separate vacation, sick leave, and personal day accrual, as well as nine paid national holidays.
• Winter Break - The university observes a paid holiday for the period between Christmas Day and New Year’s Day.

Columbia Missouri Information

Columbia, Mo., is known as an ideal college town, combining small-town comforts, community spirit and low cost of living with big-city culture, activities and resources. Home to nationally renowned public schools and other colleges and educational centers, Columbia is packed with restaurants and entertainment venues and hosts more than a dozen annual cultural festivals.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Director of Employee and Labor Relations at 573-884-2577 .

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:

• EEO is the Law English Version
• EEO is the Law Spanish Version
• EEO is the Law Chinese Version

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