# of Openings:
Facilities Management and Physical Plant
Princeton Plasma Physics Laboratory is
seeking a Fleet Coordinator who will perform fleet management
functions for material handling equipment, construction equipment,
vehicles, and other related items used by PPPL. The position
supports all PPPL laboratory areas.
Are you interested in joining the world’s
brightest talent in solving some of the world’s grandest scientific
challenges of the 21st century? Princeton Plasma Physics Laboratory
(PPPL) is doing just that! Whether it be through science,
engineering, technology or professional services, every team member
has an opportunity to make their mark on our world. PPPL aims to
attract and support people with a rich variety of backgrounds,
interests, experiences, and cultural viewpoints. We are committed
to equity, diversity, and inclusion and believe that each member of
our team contributes to our scientific mission in their own unique
way. Come join us!
Provides Fleet management operations for
vehicle and mobile/heavy equipment for PPPL Laboratory
transportation program to meet Laboratory requirements and maintain
compliance with FPMR, GSA, DOE, DOT and EPA. Develops and
implements long and short-range vehicle repairs and replacement
programs to support Laboratory needs within budget allocations.
Researches and provides local GSA vendor maintenance services for
GSA vehicles. Coordinates with Princeton Technical Representatives
(PTR’s), procurement and accounting regarding maintenance, service
and repairs for forklifts, heavy mobile equipment, lifts, and
off-road vehicles. Provides oversight of work performed by
subcontractors on forklifts, mobile/heavy equipment, and off-road
vehicle maintenance and repairs. Point of contact responsibility
for other Princeton Technical Representatives (PTR’s) concerning
equipment repairs and vendor payments. Establishes and maintains
central records/files and computer sites for the acquisition,
maintenance, repairs, schedules and disposition of vehicles and
heavy mobile equipment. Provides oversight of PPPL’s refueling
stations. Administers first time training to Laboratory personnel
for operation of vehicles, fuel system and transportation
equipment. Maintains records management for tracking, reporting,
acquisition and disposition for fleet vehicles, mobile and heavy
equipment in coordination with Property Management. Investigates
and coordinates with PPPL security concerning vehicle incident
reports. Performs warehouse operations (material handling and
receiving for new equipment etc.) according to FPMR and DOE
regulations. Analyzes and compiles data for report submissions to
DOE/Federal and Laboratory management. Achieves all related
Department of Energy (DOE), and other Federal performance metrics.
Supports shipping and other Material Services operations as
Education and Experience:
- 20%- Responsible for administering the fleet management
processes and reporting in accordance with FPMR, GSA, DOE, DOT, and
EPA regulations to achieve laboratory and DOE objectives. Performs
dispatch service for PPPL’s dispatch vehicles by establishing and
maintaining vehicle calendar and vehicle logs (assignment,
training, maintenance etc.). Delivers and picks-up GSA vehicles for
repairs and preventive maintenance to authorized service stations.
Delivers and picks-up GSA vehicles to and from GSA distribution
center for acquisition, replacement, or return. Monitors Local Use
Objectives and collects mileage on a monthly basis. Ensures proper
documentation is in vehicles and administers credit cards and
E-ZPass systems. Serves as the main point of contact (POC) for any
GSA/DOE vehicle maintenance and repair. Trains Laboratory personnel
regarding first time vehicle operations and on newly purchased
transportation equipment that includes vehicles with lift gates and
fuel dispensing systems. Coordinates with security for DOE and GSA
vehicular incident reports and repairs on DOE owned Fire trucks.
Collects monthly mileage and reviews annual local use objectives
(LUO’s) for reporting purposes. Initiates and collects vehicle
justifications annually. Provides oversight of PPPL’s refueling
stations and Fuel Force System for dispensing fuel. Provides
oversight of PPPL’s fuel tank monitoring system. Places fuel orders
(B20, E85, Gasoline and Diesel) for fueling station, as needed.
Performs monthly safety inspections of PPPL fuel station and
request maintenance as needed.
- 20%- Schedule repairs and preventive maintenance as
required on forklifts and off-road vehicles. Schedules shipping as
needed for off-site repairs. Oversees work performed on forklifts
and off-road vehicle repairs administered by outside
subcontractors. Performs monthly inspections on all off-road
vehicles using small tools and appropriate PPE. Inspects all
off-road vehicles for proper documentation (manuals, operator’s
daily checklists and sign off sheets) and trains Laboratory
personnel for first time operation on new off-road vehicles.
- 20%- Reports vehicle and equipment status through
Federal Automotive Statistical Tool system (FAST). Supplies data
call information as requested by DOE or other agencies. Establishes
and maintains central records/files and computer sites (Google and
Material Services) for the acquisition, maintenance, repairs,
schedules and disposition of vehicles and heavy mobile equipment.
Maintains contracts for equipment repairs and ensures vendor
compliance with contract provisions. Analyzes cost of repairs,
transportation costs and time spent performing the work. Reviews
invoices for payment and approves or disapproves payments according
to contract terms and conditions for all forklifts, lifts, off-road
vehicles, and heavy mobile equipment. Verify appropriate charge
codes for equipment services and repairs. Establishes, coordinates,
and maintains operator manuals, operator’s daily check lists
(ODCL’s) and maintenance service and schedules for DOE/GSA fleet
vehicles and mobile heavy equipment. Reutilizes and disposes of GPP
in accordance with FPMR, DOE Orders and directives and GSA
requirements. Position supports Laboratory Operations, GSA, and DOE
- 20%- Provides support to PPPL Shipping and Receiving
operations, including scheduling, preparation, and documentation of
inbound and outbound domestic and international shipments.
- 10%- Initiates USGPP reviews at time of acquisition or
as requested for High Risk/Sensitive Property. Performs warehouse
operations that include but are not limited to material handling
and receiving functions for the receipt of materials and equipment.
Performs forklift operations in and outside the warehouse.
Coordinates with Property Administration regarding equipment status
changes and updates equipment schedules and PPPL Equipment Safety
Inspection List and master files.
- 5%- Has knowledge of and supports Laboratory ES&H
requirements and consistently applies them to daily operations.
Encourages others to be safety conscious and observe safety rules
including the use of safety equipment. Review work for
environmental impacts. Comply with DOE and ES&H Directives, and
OSHA standards. Report all ES&H problems, violations, or
concerns to appropriate individual(s). Attends required
- 5%- Perform various duties as assigned including cross
training to demonstrate competence in other Material Services
positions (Excess Property, Personal Property, Stores/Stockroom) to
provide support as needed.
Knowledge, Skills and Abilities:
- High School Diploma or GED, some college or secondary training
- Three or more years of experience with vehicle maintenance
functions or similar business experience.
- Minimum three years of experience with ERP systems.
- A strategic goal of PPPL is diversifying the community of
scientists and engineers, ensuring equitable access, and making the
STEM fields more accessible and inclusive. With this in mind, we
will take into consideration equivalent work and personal
experiences as well as efforts in education, outreach or other
related service activities.
Certificates and Licenses:
- Knowledge and experience with integrated database management
systems, Microsoft Word®, Excel®, Adobe®, and other desktop
- Knowledge of DOE, OSHA, GSA, EPA, and other federal and state
- Valid state driver license and ability to operate government
vehicles, forklifts, and material handling equipment.
- Knowledge of and/or specialized training for repair and
maintenance of vehicles and powered equipment.
- Ability to initiate and manage accurate and precise records of
- Ability to anticipate and determine priorities to ensure that
work is completed prior to deadlines.
- Strong communication skills (written and verbal) necessary to
communicate with all levels of personnel at PPPL, subcontractors
and other laboratories.
- Ability to successfully complete all required training for
position, see the Material Services Training Matrix.
- Valid state driver license and a favorable driving record.
- Ability to obtain DOT Medical Certificate for CMV operation
- Position requires frequent bending and lifting equipment
(ability to lift 50 lbs.); ability to operate forklifts and various
other material handling equipment. Knowledge and operation of small
manual and electrical tools is required.
Princeton University is an Equal
Opportunity/Affirmative Action Employer
and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
Please be aware that the Department of Energy (DOE) prohibits DOE
employees and contractors from participation in certain foreign
government talent recruitment programs. All PPPL employees are
required to disclose any participation in a foreign government
talent recruitment program and may be required to withdraw from
such programs to remain employed under the DOE Contract.