Business Manager - School of Music
- Employer
- University of Central Oklahoma
- Location
- Oklahoma, United States
- Salary
- Salary Not Specified
- Date posted
- Nov 11, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
- Employment Type
- Full Time
Job Details
Position Overview:
Administers the business affairs of a department or significant unit. Responsible for financial management, reporting activities, personnel administration and supervision, and management policy for the division or college. Develop budgets for projects within a department and prepares financial analysis and status reports. Directs control of approved budget, including collections, custody, disbursement, accounting, and audition of all funds. Establishes priorities for major purchases. Initiates approve documents for personnel actions (hiring, promotion, etc. of staff). Develop, process and oversee completion of performance appraisals for staff. Provide information and interpretation to faculty, staff, and students.
Department Specific Essential Job Functions:
- Assists in the preparation and maintenance of the budget.
- Includes preparing purchase requisitions, pay invoices,
maintain inventory records, and tracking expense patterns.
- Monitors activity within budgets to ensure adequate
funding.
- Assists with development and maintenance of a process for
tracking expenses.
- Provides budget reports.
- Includes preparing purchase requisitions, pay invoices,
maintain inventory records, and tracking expense patterns.
- Facilitates procurement and payment process for the School of
Music.
- Advises on State and University procurement policies and
procedures.
- Prepares requisitions and tracks progress through conversion to
purchase orders.
- Verifies receipt of goods and approves invoices for payment.
Coordinates procurement card policy.
- Assists in selecting vendors, negotiating features and
pricing.
- Provides consultation, clarifying policies and procedures, and
resolving problems.
- Research financial processing problems to ensure payment to
vendors and responses to inquiries are accomplished in an
expeditious manner and in accordance with university policies and
procedures.
- Manages cash, cash-related receipts, accounts receivable and
credit and collection functions, ensuring timely processing of
billings, payments, and collection of program revenue.
- Advises on State and University procurement policies and
procedures.
- Coordinates travel processes for School of Music
personnel.
- Advises staff members of University travel policies and
procedures.
- Assists members with various travel forms.
- Coordinates department travel card program.
- Advises staff members of University travel policies and
procedures.
- Develops and implements systems and processes to establish and
maintain records for the operation unit.
- Establishes and maintains official records and documents in
appropriate files.
- Ensures documentation follows best practices, is up-to-date,
accurate, and tested.
- Establishes and maintains official records and documents in
appropriate files.
- Oversees direction and accountability for all facilities
operations responsibilities.
- Serves as on-call representative for building issues and tenant
support in resolving building issues.
- Responsible for following accurate protocol for reporting
building issues to UCO.
- Serves as on-call representative for building issues and tenant
support in resolving building issues.
- Participates in internal committees as assigned.
- Performs special projects, researching and analyzing
utilization data, writing reports, and making
recommendations.
- Assists with plans, preparation, and arrangement for meetings,
special events and special projects.
- Assists in the establishment of specific and long-range unit
goals.
- Assists in the development of some School policies and
procedures.
- Performs special projects, researching and analyzing
utilization data, writing reports, and making
recommendations.
- Facilitates and initiates student employment as well as assists
in overseeing student employees. Assists in the preparation and
monthly submitting of full-time, part-time, and hourly payroll
paperwork.
- May greet visitors and screen phones calls, take messages
and/or refer calls to appropriate person.
- Operates well with the complexities of a fast-paced, high
stress environment.
- Maintains integrity and confidentiality. Continually updates
skills and knowledge relative to the position and industry.
- Performs other related duties as assigned.
Bachelor's degree in accounting, finance, business or related field or with a non-business degree relevant work experience that provides budgetary knowledge of and exposure to fundamental theories, principles, and concepts. 5+ years of experience with leading a team/department in identifying, developing, implementing, creative solutions and innovations, review, and operational initiatives.
Qualifications/Experience Preferred:
Experience in a higher education environment. Experience with music.
Knowledge/Skills/Abilities:
- Skills and Behavior: Technical proficiency; Trust and Credibility; Dedication; Team player.
- Time Management skills; Independent; Results-oriented.
- Must possess excellent communication skills, both verbally and in writing.
- Ability to maintain a complex system of inter-related files/systems; devise/adapt office/systems to changing organization needs.
- Working knowledge of personal computers and word processing software which may include, but are not limited to, proficiency in Microsoft Office (Word, Excel, Access, PowerPoint, Publisher, Outlook.)
- Exercises appropriate discretion, initiative and independent judgment.
- Excellent telephone etiquette, communication, interpersonal and public relations skills.
- Ability to work well with others.
- Ability to operate office equipment.
- Ability to multi-task, meet deadlines, deal effectively with confidential or sensitive information and deal with individuals of diverse backgrounds, interests and education.
- Requires in-depth knowledge of university policies and procedures, departments and colleges.
- Must be service-oriented, a team builder and player. Ability to work well under pressure.
- Detail oriented with strong organizational skills with the ability to interact with all levels.
Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.
Company
With strong connections throughout the Oklahoma City metro, the University of Central Oklahoma is dedicated to developing in students the confidence to succeed through transformative learning experiences. Central prides itself as a smart investment for success, preparing future leaders in an opportunity-rich environment, with access to more than 200 student organizations and the internship, employment, entertainment and cultural offerings of the rapidly growing Oklahoma City metropolitan area. Founded in 1890 and accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools, Central connects its nearly 14,000 students to unmatched value found in 118 undergraduate areas of study and 83 graduate programs from its main campus in Edmond and facilities throughout the metro area.
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