Administers the business affairs of a department or significant
unit. Responsible for financial management, reporting activities,
personnel administration and supervision, and management policy for
the division or college. Develop budgets for projects within a
department and prepares financial analysis and status reports.
Directs control of approved budget, including collections, custody,
disbursement, accounting, and audition of all funds. Establishes
priorities for major purchases. Initiates approve documents for
personnel actions (hiring, promotion, etc. of staff). Develop,
process and oversee completion of performance appraisals for staff.
Provide information and interpretation to faculty, staff, and
Department Specific Essential Job Functions:
- Assists in the preparation and maintenance of the budget.
- Includes preparing purchase requisitions, pay invoices,
maintain inventory records, and tracking expense patterns.
- Monitors activity within budgets to ensure adequate
- Assists with development and maintenance of a process for
- Provides budget reports.
- Facilitates procurement and payment process for the School of
- Advises on State and University procurement policies and
- Prepares requisitions and tracks progress through conversion to
- Verifies receipt of goods and approves invoices for payment.
Coordinates procurement card policy.
- Assists in selecting vendors, negotiating features and
- Provides consultation, clarifying policies and procedures, and
- Research financial processing problems to ensure payment to
vendors and responses to inquiries are accomplished in an
expeditious manner and in accordance with university policies and
- Manages cash, cash-related receipts, accounts receivable and
credit and collection functions, ensuring timely processing of
billings, payments, and collection of program revenue.
- Coordinates travel processes for School of Music
- Advises staff members of University travel policies and
- Assists members with various travel forms.
- Coordinates department travel card program.
- Develops and implements systems and processes to establish and
maintain records for the operation unit.
- Establishes and maintains official records and documents in
- Ensures documentation follows best practices, is up-to-date,
accurate, and tested.
- Oversees direction and accountability for all facilities
- Serves as on-call representative for building issues and tenant
support in resolving building issues.
- Responsible for following accurate protocol for reporting
building issues to UCO.
- Participates in internal committees as assigned.
- Performs special projects, researching and analyzing
utilization data, writing reports, and making
- Assists with plans, preparation, and arrangement for meetings,
special events and special projects.
- Assists in the establishment of specific and long-range unit
- Assists in the development of some School policies and
- Facilitates and initiates student employment as well as assists
in overseeing student employees. Assists in the preparation and
monthly submitting of full-time, part-time, and hourly payroll
- May greet visitors and screen phones calls, take messages
and/or refer calls to appropriate person.
- Operates well with the complexities of a fast-paced, high
- Maintains integrity and confidentiality. Continually updates
skills and knowledge relative to the position and industry.
- Performs other related duties as assigned.
Bachelor's degree in accounting, finance, business or related field
or with a non-business degree relevant work experience that
provides budgetary knowledge of and exposure to fundamental
theories, principles, and concepts. 5+ years of experience with
leading a team/department in identifying, developing, implementing,
creative solutions and innovations, review, and operational
Experience in a higher education environment. Experience with
- Skills and Behavior: Technical proficiency; Trust and
Credibility; Dedication; Team player.
- Time Management skills; Independent; Results-oriented.
- Must possess excellent communication skills, both verbally and
- Ability to maintain a complex system of inter-related
files/systems; devise/adapt office/systems to changing organization
- Working knowledge of personal computers and word processing
software which may include, but are not limited to, proficiency in
Microsoft Office (Word, Excel, Access, PowerPoint, Publisher,
- Exercises appropriate discretion, initiative and independent
- Excellent telephone etiquette, communication, interpersonal and
public relations skills.
- Ability to work well with others.
- Ability to operate office equipment.
- Ability to multi-task, meet deadlines, deal effectively with
confidential or sensitive information and deal with individuals of
diverse backgrounds, interests and education.
- Requires in-depth knowledge of university policies and
procedures, departments and colleges.
- Must be service-oriented, a team builder and player. Ability to
work well under pressure.
- Detail oriented with strong organizational skills with the
ability to interact with all levels.
Reasonable accommodations (in accordance with ADA requirements) may
be made, upon request, to enable individuals with disabilities to
perform essential functions.