Executive Administrative Assistant

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.

Job Summary

Performs a variety of administrative functions on behalf of the department that may include receiving and returning calls, greeting visitors, responding to emails, scheduling appointments, and providing general information to the University and public. Generates reports, handles multiple projects, prepares and monitors invoices and expense reports, prepares agendas and assist with record keeping. Operates various office machines.

Responsibilities

Answers phone lines, greets visitors, and collates and distributes mail.

Schedules appointments, meetings, and reservations.

Organizes and maintains files and databases in a confidential manner.

Prepares and modifies documents including correspondence, reports, drafts, memos and emails.

Prepares and files personnel documentation.

Coordinates maintenance of office equipment and orders supplies.

Monitors budgets and prepares purchase requests.

Performs other duties as assigned.

Required Qualifications

Associate degree in Education or Business Administration

1 year of experience as Administrative Support

1 year of experience using Microsoft office, Excel, Word and PowerPoint

Preferred Qualifications

Experience with BANNER

Proposed Salary

Salary range is form $40,000 to $48,500

Knowledge, Skills, & Abilities

Knowledge

Knowledge of computer software systems like Banner and Microsoft Office

Knowledge of general office practices and procedures

Knowledge of University policies and procedures

Skills

Skilled in customer service

Skilled in written and verbal communication

Skilled in organization and time management

Abilities

Ability to maintain confidentiality

Ability to think critically

Ability to work collaboratively

Contact Information

For more information or questions about a job posting, please contact the Office of Human Recourses at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call OneUSG Connect Support at (877) 251.2644, or by email at sscsupport@ssc.usg.edu.

Equal Employment Opportunity

Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.