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Executive Assistant

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Posted Date
Nov 11, 2022

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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Executive Assistant

Job no: 530708
Work type: Officer of Administration
Location: Portland, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: UO Portland Office of the Vice President
Appointment Type and Duration: Regular, Ongoing
Salary: $68,000 - $75,000 per year
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

November 28, 2022; position open until filled
Special Instructions to Applicants

Please attach a current resume and cover letter with your application.
Department Summary

The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health will offer an undergraduate degree, and a certificate program, and serve as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities beginning fall of 2023 at the new NE Portland campus.
Position Summary

This position provides executive-level, administrative support to the Vice President for Portland and the Associate Vice President for Portland Campus Operations, and serves as the primary contact for all matters related to the Vice President's and Associate Vice President's schedules and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's and Associate Vice President's time and commitments, collaborates with others in University administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. Additionally, this position provides administrative support to the Director of Finance and Administration by assisting in processes and procedures including, but not limited to, accounts payable and receivable, billing, human resources, payroll, etc.
Minimum Requirements

  • Three years of experience in executive-level administrative support.
    Professional Competencies

  • Demonstrated prior experience with bookkeeping or billing processes.
  • Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communication skills.
  • Strong skills including research, analyzing and writing reports, reviewing and editing complex documents, and drafting nuanced correspondence.
  • Professional verbal and presentation communication skills, including accuracy in spelling, grammar, and punctuation, proofreading, design, and presentation.
  • Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.).
  • Demonstrated commitment to anti-racism, diversity, equity, and inclusion.
  • Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects, and the ability to work independently without supervision.
    Preferred Qualifications

  • Experience within a higher education institution and an understanding of and sensitivity to academic culture.

    FLSA Exempt: Yes

    All offers of employment are contingent upon successful completion of a background inquiry.

    University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/530708/executive-assistant



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