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Administrative Assistant, Liberty Partnerships Program

University at Buffalo
New York, United States
Salary Not Specified
Posted Date
Nov 11, 2022
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Posting Details

Position Information

Fiscal Year
Position Title
Administrative Assistant, Liberty Partnerships Program
Classification Title
Administrative Assistant I
Liberty Partnerships Program
Posting Number
Posting LinkEmployer
Research Foundation
Position Type
RF Clerical/Technical
Appointment Term

Salary Grade

Posting Detail Information

Position Summary

The University at Buffalo (UB) Liberty Partnerships Program ( LPP ) seeks to hire an Administrative Assistant I.

Key Duties and Responsibilities Include:
  • The overall administration of the program including preparing electronic requisitions, travel vouchers.
  • Greeting visitors, accepting deliveries.
  • Responding to routine inquires.
  • Responsible for setting meetings, composing memos/documents for Project Director.
  • Preparing and organizing information in digital form.
  • Creation/updating programmatic application, forms and flyers.
  • Compiling college tour estimates, and invoicing vendors to process payment(s).
  • Assisting with preparation of annual performance/final report, mailings, and data entry.
  • Assisting with the initial intake of new student recruits, file maintenance, light data entry.
  • Scheduling classroom space.
  • Serve as the initial point of contact in the LPP office. The Administrative Assistant is expected to be courteous, unbiased and possess excellent telephone/e-mail/in-person communication skills while working with the staff, students, parents/guardians, faculty, tutors, and other Office for University Preparatory staff.
  • Responsible for planning events and activities in collaboration with Pre-College Outreach Specialists.
We invite individuals to apply whose perspectives and experiences will enrich and strengthen our organization. The Liberty Partnerships Program ( LPP ) serves a diverse constituency of patrons, and our employees, services and policies strive to honor and reflect this diversity. We encourage candidates who thrive in a welcoming multicultural environment to apply.

Outstanding Benefits Package.
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
  • Minimum three years progressive administrative experience in related field/office setting.
  • Competent with various computer software applications including: Microsoft Windows, Word, Excel, Access, PowerPoint, Outlook, Google Suite, and electronic communication tools: Internet and email required.
  • Demonstrate excellent communication skills utilizing tact, diplomacy and respect for diverse constituents.

Preferred Qualifications
  • Associate Degree.
  • Three or more years’ experience working with under-represented populations within a community service or after school program.

Physical Demands

Salary Range
$20,000 at part-time rate
Work Hours

Week days as arranged; based on 18.75 hours per week
South Campus
Posting Alerts

Special Instructions Summary

Is a background check required for this posting?
Background Check Notification

Contact Information

Contact's Name
Arsender Brown
Contact's Title
Budget & Personnel Coordinator
Contact's Email
Contact's Phone

Posting Dates

Deadline for applicants
Date to be filled


Number of references required
Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.
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