Executive Assistant

Executive Assistant

Job no: 530698
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management

Department: College of Arts and Sciences Dean's Office
Appointment Type and Duration: Regular, Ongoing
Salary: Starts at $56,000 per year; salary offers will be competitive and commensurate with the skills and experience of the finalist
Compensation Band: OS-OA06-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

November 25, 2022; position open until filled
Special Instructions to Applicants

Along with your online application, please upload a resume and cover letter highlighting how your skills and experience meet the minimum and, if applicable, preferred qualifications.

The CAS Dean's Office is strongly interested in finding the best candidate for this role, and we'll be looking broadly at transferrable skills and experience when considering candidates in this search. Please use your resume and cover letter to show us how your background will make you successful in this role.
Department Summary

The College of Arts and Sciences (CAS) consists of one administrative and three academic divisions. CAS comprises 45 units that employ approximately 2,000 people (faculty, graduate employees, classified staff, and officers of administration). This position resides in the Dean's Office Administration team in the CAS Dean's Office.
Position Summary

The Executive Assistant (EA) supports the work of the CAS Dean. The CAS Dean leads the College of Arts and Sciences, and collaborates with and leads the divisional deans, the Dean for Faculty, the associate deans, the Associate Dean for Finance and Administration, and the rest of the CAS leadership team.

The Dean's EA is responsible for a broad set of assignments related to the duties of the Dean and will be required to manage complex issues that accompany advancing the Dean's strategic plan, and the college and university mission. The EA uses independent judgment and decision-making skills to support the work of the Dean and CAS leadership. The EA provides executive-level administrative support by maintaining the Dean's calendar; notetaking and meeting preparation on behalf of the Dean; assisting with communication and information flow (including sensitive and confidential material), including responding to and sending communications on behalf of the Dean; and, coordinating committee work, projects, programs, and events critical to the mission and work of CAS.

The EA is a vital member of the Dean's Office administrative team and must exhibit professionalism, collegiality in a team environment, and the ability to create a welcoming and professional atmosphere in the office. This person must be culturally competent, with the ability and commitment to work with individuals from diverse backgrounds. This position regularly interacts with CAS faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other Deans. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness; have the ability to work both independently and as part of a team; demonstrate sound judgment, and exercise creative problem-solving.

The EA will need to have or develop a comprehensive knowledge of the University of Oregon, its practices, policies, programs, and personnel.
Minimum Requirements

• Bachelor's degree, or equivalent combination of education and experience.
  
• Two years of experience working with confidential correspondence and information.
  
• Two years of experience managing schedules and timelines.
  Professional Competencies
  
  
• Excellent, effective communication skills.
  
• Demonstrated organizational, project management, and time management skills, including attention to detail.
  
• Ability to take initiative, consult resources, and problem-solve in a self-directed manner.
  
• Ability to collect, interpret and synthesize information from multiple sources.
  
• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
  
• Demonstrated ability to manage stressful or difficult situations in a calm, constructive, and professional manner, particularly as it relates to handling sensitive and/or confidential information.
  
• Demonstrated overall commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
  Preferred Qualifications
  
  
• Professional work experience in higher education.
  
• Experience with Banner or similar enterprise data systems.
  
• Experience with complex administrative policies, rules, and procedures.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530698/executive-assistant
  
  
  
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