Coordinator, Business Operations - Temple, TX

Summary

This position is in Temple, TX and will provide administrative and program support to the Curriculum Office. The coordinator will handle travel arrangements, conference management, meeting management & coordination, establish and maintain records, and assist with various educational activities. This position will serve as a key front-line role by providing customer service to faculty, staff and learners within the School of Medicine and directly supports the Deans/Directors in the Curriculum Office and bridges the gap between all functional areas (foundational sciences curriculum, clinical curriculum and IPE) of the Curriculum Office through the primary support of the Associate Dean, ensuring our accreditation compliance through LCME.

Job Duties

· Creates, monitors, and tracks documentation of Curriculum Office committees.
· Schedules and maintains the annual calendar for educational programing.
· Coordinates room reservations, and A/V needs.
· Receives and responds to all request for curriculum-related information.
· Establishes and maintains meeting/event records including recordings, minutes, attendance, presentations, notes, and evaluations.
· Facilitates Curriculum Committee meetings including calendar coordination, agenda development, and action items.
· Supports the School of Medicine Curriculum Office (CO).
· Assists with the conference management-including hotel arrangements, scheduling rooms, conference registration, recruitment, and interview process.
· Assists with scheduling & facilitating committee meetings.
· Participates in planning and developing methods for program implementation and administration.
· Schedules or coordinates meetings, seminars, or events.
· Establishes and maintains meeting attendee records.
· Processes Check Requests, Reimbursements, and Travel
· Monitoring POs, Good Receipts, and Reconciles PCard Expense Reports

Office Management:
· Manages the Course Director Onboarding Process.
· Manages the Annual Course Review Process.
· Manages the ELPR (Educational Leadership Performance Review) Process.
· Calendar Scheduling and Room Reservations.
· Manages Supply Inventory and Equipment Inventory.
· Facilitates Equipment Service Calls.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

13734

CA; CH