This job has expired

Hourly Admissions and Records Assistant

Employer
Southwestern College (CA)
Location
California, United States
Salary
Salary Not specified
Posted Date
Nov 9, 2022

View more

Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Part Time
You need to sign in or create an account to save a job.


Hourly Admissions and Records Assistant

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Continuing Education

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:
  1. Participate as necessary in general Admissions and Records office activities while specializing in one or more office functions, such as registration and records.
  2. Process applications, maintain attendance records, process student grades and other documents assuring completeness and adherence to established policies and procedures; research and resolve discrepancies and problems in records.
  3. Operate computer terminal to enter and correct data for assigned Admissions and Records office activities, and to request related reports.
  4. Provide general and specific information regarding a wide variety of admissions and registration policies and procedures to students, staff, faculty and the community in writing, over the telephone or at the counter.
  5. Register students for classes and programs; provide guidance and direction to others as assigned.
  6. Develop a variety of correspondence, lists and reports for students, other District offices, and outside organizations regarding Admissions and Records matters.
  7. Compile and prepare statistical reports and records.
  8. Assist students in completion of forms, petitions and other documents.
  9. Perform related duties and responsibilities as required.


Knowledge and Abilities:


Education and Experience:
Any combination equivalent to: graduation from high school
AND
Two years clerical experience involving frequent public contact and the application of detailed rules and procedures.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:


Salary
$21.38-$23.12/hour.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline


Work Schedule:
Monday-Friday, 9:30a-3:00p (subject to change based on office needs) (not to exceed 25 hours per week) .

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/">https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/4034





jeid-70c7572b69d9bd46b46a3a3e0ce26e26
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert