Position Details

Position Information

Posting date

09/27/2022

Closing date

Open Until Filled

Yes

Position Number

1125421

Position Title

Research Administrator

Department this Position Reports to

Molecular and Systems Biology

Hiring Range Minimum

$55,800

Hiring Range Maximum

$69,800

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

A hybrid schedule is offered as follows; remote 3 days per week and onsite every Wednesday, and a second onsite day per week negotiable.

Location of Position

Hanover, NH 03755
Remsen Rm 601

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

Is this a grant funded position?

No

Position Purpose

To provide financial analysis and oversight for department operating and project budgets. Applies an understanding of the principles and practices of financial and grants management to provide guidance in the accomplishment of financial and administrative activities.

Description

This is an exciting opportunity to join a tight-knit administrative team in Geisel’s basic sciences. Strong candidates have a financial background with 1-2 years of experience in accounting or financial management. It is beneficial if the successful applicant also has experience with grant administration in a higher-ed setting, but please note that we are open to candidates with a variety of backgrounds and experience.

Required Qualifications - Education and Yrs Exp

Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Comprehensive knowledge of accounting and grant administration.
• Demonstrated experience required to financially manage complex research projects.
• Excellent accounting, management, organizational, and interpersonal skills.
• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in database management, spreadsheets, and other computer software.
• Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

• Bachelor’s degree with a major in accounting, business administration, or the equivalent work experience.
• One to two years of experience in not-for-profit accounting and grants management in an educational and/or research setting preferred.
• Familiarity with college accounting systems and procedures preferred.

Department Contact for Cover Letter and Title

Cheryl Bush

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/65226

Key Accountabilities

Description

Financial Planning and Analysis

• With limited guidance, develops, justifies and administers budgets for grants, reserves and operating budgets.
• Anticipates fluctuations in funding and makes financial recommendations to investigators with minimal direction.
• Monitors expenses and revenues for accounts, identifying, researching and correcting errors on a timely basis to ensure costs are properly allocated.
• Collaborates with Office of Sponsored Projects, Geisel School of Medicine, and Dartmouth Health to ensure compliance with the College and granting agency policies.
• In consultation with the principal investigator, develops and sets up budgets for subcontracts; reviews sub-contractor submissions to ensure costs are realistic; directs changes where required.
• Interprets College and sponsor policies to faculty and staff on issues such as allowable costs, charging mechanisms, capital equipment purchases, and use of consultants.
• Provides principal investigators with regular budget status reports summarizing expenditures to-date and projected expenditures to end of budget period; advises on potential budgetary problems.
• Provides input into the creation and modification of departmental fiscal policies and procedures.

Percentage Of Time

50%

Description

Accounting

• Coordinates the processing of procurement as it relates to the operating and grant portfolio.
• Participates in year-end closing process.
• Prepares payables, deposits, wage transfers, and journal transfers.
• Reconciles monthly reports and resolves discrepancies.

Percentage Of Time

10%

Description

Grant Administration

• Assists faculty, post docs, students, and senior staff in preparing proposals to funding sources including development of moderately complex budgets for proposal submission and ensuring completion of all sponsor and College administrative requirements.
• In consultation with Principal Investigator, translates research plans into scope of work; identifies areas (e.g., laboratory costs, manpower, equipment, supplies, communications, transportation, administrative etc.) in which costs will be incurred, develops estimates of such costs, and budgets accordingly.
• In conjunction with Office of Sponsored Projects, assists faculty with electronic proposal submissions and other electronic research-related processes.
• Develops responses to issues associated with administration of research activities.
• Interacts with representatives of Dartmouth College, Geisel School of Medicine, Dartmouth Health, other academic institutions, and private foundations to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time

25%

Description

Payroll Management

• Develops and maintains personnel FTE distributions based on grant and department budgets.
• Monitors payroll funding levels; anticipates, identifies potential payroll shortfalls; communicates and advises investigators and department on shortfalls and initiates changes as necessary.

Percentage Of Time

10%

Description

General Administration

• Ensures compliance with College, and granting agency fiscal and sponsored research polices and advises research team with respect to these policies.
• Serves as a resource to investigators and staff on regulatory, compliance, and sponsor requirements.
• Interacts with representatives from the Geisel School of Medicine, Dartmouth College, Dartmouth Health, and grant sponsors to provide information requested, seek clarification of requirements, and collaborate on issues of mutual interest.

Percentage Of Time

5%

-

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
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Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Additional Document #1
2. Additional Document #2