FINANCIAL SPECIALIST II

FINANCIAL SPECIALIST II

University of Wisconsin - Milwaukee

Position Number: 02328353

Introduction (Description of School/College/Dept/Program)
The College of Engineering & Applied Science at the University of Wisconsin-Milwaukee invites applications for a Financial Specialist II position working in the Office of the Business Affairs Director in the College of Engineering & Applied Science, University of Wisconsin-Milwaukee.

The University of Wisconsin-Milwaukee (UWM) is a doctoral/research intensive university, R1 in the Carnegie Classification, and is also Wisconsin’s premier public urban institution offering comprehensive professional, science, and liberal arts education at the undergraduate and graduate level to its 24,000 students.

The College of Engineering & Applied Science (CEAS) is committed to excellence in scholarly research and teaching across all seven departments—Biomedical Engineering, Civil and Environmental Engineering, Computer Science, Electrical Engineering, Industrial and Manufacturing Engineering, Materials Science and Engineering, and Mechanical Engineering. The College has approximately 1750 undergraduate students and 450 graduate students, both Masters and Doctoral. Greater Milwaukee, the third-ranked manufacturing center in the United States, is home to 400+ engineering firms and 1300+ manufacturing firms with annual receipts of 24 billion dollars. The College has a long history of industrial collaboration and research support.

We promote excellence through diversity and encourage all qualified individuals to apply.

Job Summary
Primarily reviews, approves, and advises on a variety of advanced financial and purchasing transactions. May prepare some financial and purchasing transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial and purchasing records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial and purchasing management.

Duties for this person include but are not limited to:

• Assisting CEAS Accountant III with NSPTs (non-salary payment transfers), payroll direct retros and other account transfers
• Track departmental service and supply budgets and expenses
• Act as the CEAS liaison with Purchasing
• Utilize ShopUW+ for procuring services, supplies and equipment
• Ensure UWM procurement policies and procedures are followed for RFP's, RFB's, PIR's and ASSA's.
• Train CEAS faculty and staff on ShopUW+
• Be primary point of contact for all departmental spending questions.
• Determining state purchasing restrictions or mandatory contracts
• Perform all departmental and tuition differential purchases (ACDT - $500k+ annually)
• Assisting with research purchasing
• Approving purchasing requests (Approver Level 1 in ShopUW+)
• Recreating purchase orders at end of fiscal year.
• Coordinating accounts payable: PIRs, ASSAs, Direct Pays, Approval of invoices to be in paid off Pos
• Act as the departmental liaison with Accounts Payable, students and general public by providing departmental information as requested, answering questions, reviewing records and documents related to purchasing, ensuring compliance with all UWM policies and procedures
• Manage P-card purchasing including transferring accounts as needed along with preparing and auditing P-Card reports and approval processes. Act as main contact for CEAS faculty and staff regarding P-Card processes and procedures, Training, reconciling, and auditing statements, performing expense transfers, and ensuring P-Card compliance with all UWM policies and procedures.
• As directed, prepare and audit budget-related work (tuition differential, Supplies & Expenses, and other department budgets)
• Act as liaison for CEAS faculty and staff regarding travel training, procedures, TMEA's, E-Reimbursement, Concur and other travel related issues
• Assist with CEAS reception office duties, filling in to cover office hours as needed

Minimum Qualifications

• Minimum of 2 years’ experience in an administrative/office work role
• Proficient in Microsoft Office suite (ex: Outlook, Word, Excel, Teams)
• Evidence of excellent written communication skills

Preferred Qualifications

• Evidence of experience in support of academic programs
• Demonstrated ability to follow policies and procedures
• Experience in working with UW System enterprise systems (WISER, Shop UW+)

Application Instructions
In your application materials, please be sure to address all minimum and preferred qualifications, and competencies. Application materials should include:

1. A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
2. A resume
3. A document listing the names, position, and contact information (phone & email) for three professional references
   
   

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether the applicant meets any of the qualifications, the applicant will be evaluated as not meeting such qualifications.

UWM will not consider paper, emailed or faxed applications. Apply electronically at: https://jobs.uwm.edu/postings/35787

Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

Legal Notices AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Title and Total Compensation Project

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/

To apply, please visit: https://jobs.uwm.edu/postings/35856




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