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Records and Registration Specialist

Employer
Johns Hopkins University
Location
District of Columbia, United States
Salary
Salary Not Specified
Date posted
Nov 7, 2022

We are seeking a Records and Registration Specialist. The Records and Registration Specialist reports to the AAP Registrar Manager in the Office of Enrollment Services & Student Success.

Specific Duties & Responsibilities

  • Onboard, train, and supervise new registration staff and student workers.
  • Provide information regarding enrollment, registration, and academic program assistance.
  • Develop and implement a communication plan and new process to ensure students have clear information regarding registration, change of schedule, audit grading, and Add/Drop and Withdraw policies.
  • Interpret, disseminate, and enforce academic policies and procedures.
  • Lead and provide support to the Student Enrollment and Account Management (SEAM).
  • Create, organize, maintain, and audit student forms and electronic files.
  • Work collaboratively across departments to resolve registration issues.
  • Serve as the initial point of contact for registration with Faculty and Students.
  • Initiate audits to ensure accuracy of student records.
  • Manage waitlists to ensure enrollment services is meeting student demand.
  • Assist with completing degree clearances and course schedules.
  • Comply with all FERPA policies.
  • Other Duties as Assigned.


Special Knowledge, Skills & Abilities

  • Excellent organizational, written, and oral communication skills.
  • Strong customer service skills.
  • Excellent computer skills.
  • Must be detail-oriented and accurate.
  • Ability to handle a high volume of work, to prioritize and work efficiently.
  • Must be team-oriented and work well with others.


Minimum Qualifications
  • High School Diploma or graduation equivalent.
  • Two years office/administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Familiarity of building an academic schedule.
  • Strong information based technological background required (e.g. internet research, experience with SIS student information systems, database management, Report Manager, and the Microsoft Office Suite).

Classified Title: Academic Services Assistant
Role/Level/Range: ATO 37.5/02/OD
Starting Salary Range: $15.70 - $21.65/hr (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 9am-5pm
Exempt Status: Non-Exempt
Location: Hybrid/District of Columbia
Department name: ​​​​​​​Advanced Academic Programs
Personnel area: School of Arts & Sciences

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.


The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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