Performs a variety of clerical accounting tasks in support of the
accounting function. Compile and sort invoices and checks. Handles
accounts payable duties. Records business transactions. Keys daily
worksheets into the general ledger system. Records charges and
refunds. Utilizes computer systems to run databases, pay bills and
order supplies. Matches invoices to purchase orders or vouchers;
performs data entry, recordkeeping, and customer service; and
processes financial transactions in support of the accounts payable
and/or accounts receivable function. Invoices customers for goods
sold or services rendered. Receives and processes numerical data
for invoicing purposes. Compiles records of charges, computes and
records amounts, and prepares itemized statements, bills, or
invoices for bookkeeping purposes and to send to customers. Updates
and monitors customers' accounts, files and tracks the status of
invoices, reviews aged reports to view outstanding balances, and
sends payment reminders to respective customers. Records daily
deposits, performs petty cash reconciliation, and write checks from
the company's general disbursement account. Performs work under
general supervision. Handles basic issues and problems and refers
more complex issues to higher-level staff. Possesses beginning
working knowledge of subject matter. Typically, non-exempt and does
not supervise other staff (but may supervise students). Typically
reports to a supervisor or manager.
Department Specific Essential Job Functions:
Scope & Impact:
- Acts as the point person for all billing related to UCO Events
Management and Campus Enterprises Services.
- Assists with the maintenance, verification, and accuracy of all
billing aspects of the events management software and the
university-wide financial database.
- Maintain strong knowledge of university billing procedures and
guidelines. Answer questions about processes to offer guidance to
other departmental staff.
- Plans in advance of events to ensure billing can be completed
promptly and easily upon the completion of the event.
- Assist with the deposit paperwork for customer payments.
Obtains receipts after the bursar's office deposits the payment in
the customer's account.
- Incorporates all billing documentation from the Events
Management Office to generate billing invoices for services
- Monitor the status of outstanding billing and contact customers
regarding past-due accounts.
- Produces monthly statements of accounts receivable and aging
- Process monthly billing for a variety of non-event-related
- Maintains a central and specialized accounting filing system
for the department, in a digital format.
- Make general departmental purchases using a university-issued
- Gathers and disseminates a wide variety of information about
policies and procedures.
- May handle difficult or sensitive situations requiring good
judgmental decisions and discretion.
- Performs work under general supervision. Handles basic issues
and problems and refers more complex issues to higher-level
- Provides excellent customer service.
- The duties listed in this job description are intended only as
illustrations of the various types of work that may be performed.
The omission of specific statements of duties does not exclude them
from the position if the work is similar, related, or a logical
assignment to the position.
This position is an intermediate level
position responsible for providing a variety of
clerical/administrative support, or manual labor, tasks for an
office or department. This position may have minor to moderate
impact on operations of multiple work areas.
Communication & Interaction
: Routinely answers
questions and provides information and data requested by
individuals within or outside of work area.
Demonstrates ability to operate
independently with intermittent supervision for day-to-day
Problem Solving & Judgement
: The job consists of
repetitive manual tasks that are covered by specific procedures or
May compile data for budget
Policy & Procedure Authority:
Primarily responsible for
applying organizational policies and procedures and/or determining
appropriate process to follow.
: Generally, supports a manager or
director-level leader, or a specific activity or function, and
reports to a senior level administrative professional.
Supervisory & Team Leadership Responsibilities
Performs administrative or manual tasks. Typically requires general
education or vocational training and 3+ years’ relevant experience
in chosen field or equivalent combination of education and
Will this employee supervise others?
- Ability to understand and review purchases, encumbrances, and
- Must possess excellent communication skills, both verbally and
in writing, public relations, and organizational skills.
- Strong computer skills with word processing and spreadsheet
experience and computerized information systems used in financial
and/or accounting applications including Microsoft Word and Excel,
databases, and billing and management software.
- Account balancing and reconciling skills.
- Some knowledge of budgeting cost estimating, and fiscal
management principles and procedures.
- Ability to manage resources.
- Records maintenance and organization skills.
- Knowledge of office procedures and practices.
- Excellent customer service skills.
- Ability to interact professionally with students, customers,
- Regular attendance, teamwork, initiative, dependability, and
Reasonable accommodations (in accordance with ADA requirements) may
be made, upon request, to enable individuals with disabilities to
perform essential functions.